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A subsidy scan maps out which subsidies are suitable for your business, industry, and plans. Under the hood: a specialized advisor scans tax incentives, regional schemes, innovation subsidies, and European programs. Costs typically €500 – €2,500. Benefit: prevents missing out on schemes worth tens of thousands to millions of euros. Almost always worthwhile for start-ups or growing entrepreneurs. Below: how it works, what it yields, and when Saskia makes the investment.
The short answer
- What: Inventory of subsidies and schemes suitable for the specific company.
- How: advisor analyzes industry, activity, size, and R&D investments.
- Costs: €500 – €2,500 for the scan, more for application guidance.
- What you get: ranking of promising subsidies + amount indication + application strategy.
- When: at the start, with a major investment, or when changing industries.
Why a subsidy scan?
The Netherlands has hundreds of subsidies and tax schemes — tax incentives (WBSO, EIA, MIA), innovation (MIT, Eurostars, Horizon), sustainability (SDE++, VEKI), personnel (Praktijkleren, LIV/LKV), regional funds, sectoral schemes. Most entrepreneurs are familiar with at most 5-10. A good scan identifies 20-50 potential schemes and filters down to the 5-10 most promising for you.
Result: tens of thousands of euros per year in savings or subsidy receipts — often a factor of 10-50 on the scan investment.
How does a scan work?
- Intake: questions regarding industry, activity, size, plans, R&D, personnel, investments.
- Document analysis: annual accounts, business plan, Chamber of Commerce extract, project overview.
- Mapping: against subsidy sources (RVO, EU, province, municipality, trade associations).
- Filtering: suitable arrangements based on conditions, deadlines, and probability of success.
- Report: top 5-10 promising subsidies with amounts, deadlines, and approach.
- Guidance proposal: optional — advisor guides applications at a fixed rate or on a no-cure-no-pay basis.
What does the report say?
A good scan report contains, for each promising subsidy:
- Name and issuing authority (RVO, EU, province).
- Estimated amount in your situation.
- Terms and deadlines.
- Chance of success and competition.
- Cumulative aspects (combining with other subsidies).
- Application strategy and typical pitfalls.
Costs and revenue model
Three common pricing structures:
- Fixed scan rate: €500 – €2,500. One-time scan with no application required.
- Fixed rate + guidance: scan €1,000 + €1,500 – €5,000 per request.
- No-cure-no-pay: scan free of charge, advisor receives 5-20% of awarded subsidies. Suitable for those with limited liquidity.
For SMEs with a growth plan: a fixed rate is often the most transparent. For start-up entrepreneurs with a limited budget: no-cure-no-pay is attractive.
When is a scan needed?
- Upon establishment: first-year schemes (WBSO-startup, EIA for start-up investment).
- For major investment: building, machinery, software — EIA, MIA, BMKB guarantee.
- For R&D trajectories: WBSO, MIT, Eurostars.
- In case of staff expansion: Practical learning, LIV/LKV.
- In the event of a sector pivot: new subsidies due to a different SBI code.
- Periodically: repeat scan every 2-3 years for new regulations.
Saskia (cleantech startup) conducts scan in year 1: discovers MIT R&D collaboration and SDE++ for pilot production in addition to WBSO — extra €200,000 possible. Scan cost €2,000, return a factor of 100.
Do it yourself vs. advisor
Applying yourself via the RVO subsidy search tool and EU portals is possible but time-consuming — and you miss out on schemes. For regular tax subsidies (WBSO, EIA, MIA): an accountant can often help. For complex schemes (MIT, Horizon, SDE++): a specialized subsidy advisor is highly recommended.
Honest recommendation
For every entrepreneur with R&D, investments, personnel, or sustainability ambitions: a subsidy scan is almost always worthwhile. Investment €500 – €2,500 vs. potential return of tens of thousands of euros. Choose an advisor with experience in your industry, ask for references, and be wary of no-cure-no-pay (which can cost up to 20% of the amounts). For the first scan: a fixed rate provides transparency.
For other topics: subsidies for start-up entrepreneurs, WBSO and MIT subsidy.
Frequently Asked Questions
An inventory by a specialized advisor of subsidies and schemes suitable for the specific company, industry, and plans. Result: a ranking of promising subsidies with amounts, deadlines, and application strategy.
One-time fixed price: €500 – €2,500 depending on complexity. Combination scan + application assistance: from €2,500 plus €1,500 – €5,000 per application. No-cure-no-pay alternative: free scan, 5-20% of awarded subsidies.
For promising grant: awarding authority, estimated amount, conditions, deadlines, chance of success, cumulative aspects, and application strategy. Plus typical pitfalls and a guidance proposal.
Upon establishment, major investment, R&D trajectory, staff expansion, or industry pivot. Plus periodically (every 2-3 years) for new schemes. The initial scan is often the most valuable — initial schemes are frequently missed.
For standard tax incentives (WBSO, EIA, MIA): often yes. For complex schemes (MIT, Horizon Europe, SDE++): a specialized grant advisor is highly recommended. Both together: optimal for SMEs.
For enterprises with R&D, large investments, personnel, or sustainability ambitions, almost always. Typical return factor of 10-50 on investment. For pure service provision without those elements: less promising; consider a scan critically.
Ask for references from your industry, experience with specific schemes (WBSO for R&D, MIT for collaboration, SDE++ for energy), and a transparent pricing structure. Be wary of no-cure-no-pay percentages above 15-20%.
