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Theft by your own staff occurs more often than you think — often in a petty form, such as taking office supplies. You limit the risk with four things: clear rules, good information, targeted checks, and consistent enforcement. A documented policy is essential in this regard.
Tip 1: Set clear rules
Establish in an employee handbook or house rules what is and is not permitted regarding company assets and inventory, and that theft—even of low value—will not be tolerated. Also make clear the consequences of violations. Without clear rules, you are in a weak position if you wish to take action.
Tip 2: inform and communicate
Actively discuss the rules with your staff so that everyone knows and understands them. An open culture where it is normal to address each other and where employees know they are being watched has a preventative effect. Ignorance should not be an excuse later on.
Tip 3: check within the limits
Maintain oversight of inventory and assets through proper record-keeping and targeted checks. If you wish to deploy more extensive measures, such as camera surveillance or bag checks, these must be proportionate, disclosed in advance, and comply with privacy regulations. Covert checks are generally not permitted.
Tip 4: Enforce consistently
If you take action against theft, do so consistently and equally for everyone, and build a solid case file with concrete facts. Depending on the severity, this can lead to a warning, an improvement plan, or dismissal — in cases of seriously reprehensible conduct, even without a transition payment. Consistent enforcement strengthens the preventive effect.
Frequently Asked Questions
Am I allowed to install cameras to prevent theft?
Subject to conditions: it must be proportionate, known in advance, and within privacy regulations. Covert camera surveillance is not permitted in principle.
Can petty theft lead to dismissal?
Yes, in the case of a clear policy and breach of trust, sometimes even on the spot. The judge does take the circumstances into account.
What do I need to perform?
Clear rules, communication, and a solid file with concrete facts, plus consistent and equal enforcement.
Is your anti-theft policy in order?
Our legal experts establish house rules in your employee handbook and draft an official warning . View our employment lawteam or schedule a free consultation.
