Custom legal document

Draft official warning to the employee

Have them drafted, amended, or reviewed by our legal experts and/or lawyers
SME Lawyers

A template from the internet usually does more harm than good.
Have a lawyer review it and protect yourself against blunders, fines, and bitter consequences.

  • Truly Tailor-Made Legal Solutions
  • Fixed rates
  • Pay later after draft
  • Free adjustment round
  • Delivered within 5 working days
  • Express delivery possible
  • Available in Dutch and English

How does it work?
Our services include a free consultation, a draft document, a revision round, and a final document. We invoice after sending the draft document.

Experience with legal services for entrepreneurs since 2001
Lawyers and legal professionals.Direct contact with a specialist who thinks practically.
Fixed rates.Where possible, clarity regarding costs in advance.
Within 4 hoursWe respond quickly to your request.
  • We worked for, among others:
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner

We worked for, among others:

An incorrect document often provides a false sense of security.
You think everything is taken care of, but only discover whether the document actually works during a conflict or claim.

1

Free intake

We discuss your company, the purpose of the document, and the key risks.

2

Draft or check

We draft a custom document or review your existing document legally.

3

Final version

You will receive a final version with instructions on correct usage.

Mr. Jaime Boogaers
Mr. Jaime Boogaers
Corporate Law
Attorney, 16 years of experience

A legal document must not only be legally correct. Above all, it must align with how the entrepreneur will actually use the document

  • Lawyers and in-house counsel
  • Active since 2001
  • Affordable custom legal services
  • Always focused on practical use

Choose Tailored Legal Solutions

Choose whether you want to have the document drafted, checked, or modified. Prices and options vary per document.

Customization
price on request

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

price on request

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

About us

Our expertise

Our lawyers and in-house counsel specialize in drafting, reviewing, and amending legal documents and contracts. We look not only at the legal text but also at how you use the document in practice.

Custom solutions for your industry

Every business operates differently. That is why we take your industry, customers, working methods, and specific risks into account.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Fixed rates in advance
  • Tailored legal solutions for entrepreneurs
  • Thousands of agreements per year
  • Customization
  • About us
price on request

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

  • Telephone intake with a lawyer
  • Checks on content, risks, and practical usability
  • Attention to liability, payment, and termination
  • Concrete points for improvement and legal advice
  • Delivered within 3 working days, express delivery possible
price on request

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

  • Telephone intake with a lawyer
  • Verification of the existing document
  • Adaptation to your business and working methods
  • Suitable for new services, customers, or risks
  • Delivered within 5 working days, express delivery possible

About us

Our expertise

Our lawyers and in-house counsel specialize in drafting, reviewing, and amending legal documents and contracts. We look not only at the legal text but also at how you use the document in practice.

Custom solutions for your industry

Every business operates differently. That is why we take your industry, customers, working methods, and specific risks into account.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Fixed rates in advance
  • Tailored legal solutions for entrepreneurs
  • Thousands of agreements per year

Reviews (21)

Latifa

Professionalism was evident from the very first moment. Our industry was taken into account. The service was professional and personal.

Michiel

Good service and a clear working method. The advice regarding the collection terms in the terms and conditions was particularly useful for our cash flow. The document was accepted flawlessly by our investors.

Hajar

The lawyer's sharp questions immediately got us thinking. The draft was delivered faster than promised in the quotation. Fantastic value for money for this level of expertise.

Ilyas

I received a call back within half an hour of my online request. There was room for our specific wishes. Fantastic value for money for this level of expertise.

Lina

We were looking for certainty and received it immediately in the first meeting. The translation of our wishes into watertight legal provisions was impressive. Everything was delivered neatly and on time.

Cem

From the initial consultation, it was clear what we could expect. The lawyer always maintained an overview, even when the wish list changed in the meantime. These documents will undoubtedly save us a lot of headaches in the future.

Imane

The start of the collaboration was exceptionally smooth. Delivery was within the agreed timeframe. The final result aligns 100% with our high standards.

Maud

Excellent communication and a carefully drafted document. We were given tight deadlines that were fortunately met well by both sides. The final result aligns 100% with our high standards.

Rania

The openness regarding the expected result was very welcome. The weekly update emails provided a nice sense of control over the process. A party that delivers on what it promises on the website.

Soraya

Quick response and clear explanation. The clarity of the penalty clauses leaves no room for interpretation. Our customers respond positively to the clear general terms and conditions.

Jessica

They acted quickly and worked meticulously. The sharpness in the negotiations with our opposing counsel was impressive. It is clear that they have a passion for entrepreneurship.

Houda

We quickly received the right guidance in a legal landscape unfamiliar to us. Our questions were answered calmly and clearly. The quality fully met our expectations.

Amira

There was immediate room for our own input and ideas. They managed to forge an extremely complex joint venture agreement in a short timeframe. It is clear that they have a passion for entrepreneurship.

Peter

The speed with which our first email was responded to was impressive. The revision round also went smoothly. The quality fully met our expectations.

Laurens

I am extremely pleased with the quick and adequate initial response. The process was organized in such a way that we achieved maximum output with minimal effort. The document was accepted flawlessly by our investors.

Yahya

The commitment to our case was palpable from the very first minute. Even outside regular hours, we received a quick response to an urgent question. A party that delivers on what it promises on its website.

Moad

We were immediately reassured after a worrying situation. The proactive attitude while waiting for feedback from our counterparty was very pleasant. The quality fully met our expectations.

Ayoub

From day one, there was open and honest communication. We received not only a document but also a corresponding manual for its use. Fantastic value for money for this level of expertise.

Mark

The consultation provided immediate clarity. The price-quality ratio was good. The service was professional and personal.

Rachid

We were immediately assigned a dedicated contact person, which worked very well. The explanation of the terms and conditions was very helpful. Everything was delivered neatly and on time.

Ilham

The document aligned well with our wishes. They flawlessly managed to expose the pain points in our current contract. The quality fully met our expectations.

Meet our office

Our ContractCheck, simply explained what can all go wrong.

Why MKB Juristen?

Since 2001, we have been active as a no-nonsense legal firm for entrepreneurs. We quickly get to the heart of the matter: with a thorough assessment, clear answers, and a document that works practically.

  • Nationwide coverage
  • First consultation free and without obligation
  • Fixed rates where possible
  • Affordable legal advice from lawyers and legal experts
  • Always a response within 4 hours

First, see how we work

A legal document requires trust. You see immediately who we are, how we help entrepreneurs, and why we do not work with standard templates.

  • You can view our working method before submitting an application
  • You will get a feel for the office and the people faster
  • The video supports the choice for customized legal solutions
  • After that, you can immediately request a quote or intake

What you can expect from us

We translate your situation into a legal document that you can actually use. You won't receive a loose template, but a document tailored to your business, agreements, and risks.

  • A clear roadmap: intake, concept, revision round, and final version
  • Practical explanation on how to use the document
  • Legal attention to liability, payment, and termination
  • Where possible, provide clarity in advance regarding price and delivery time
Are you unsure whether you should have the document drafted, checked, or amended?
During the initial consultation, we will determine the sensible course of action together. Afterward, you will know exactly where you stand.

Why customization?

A legal document only works well if it aligns with your business, agreements, risks, and industry. That is why we do not work with a standard generator, but with legal experts who assess your situation.

  • Prepared for your company
  • Telephone consultation included
  • No standard template
  • Review by legal specialists

What do you get?

You will receive a legal document that is practical and aligns with the agreements you wish to make.

  • Draft document or legal review
  • One adjustment round
  • Clear explanation where necessary
  • Fixed price where possible

The founders of MKB Juristen

Our organization consists of several small teams working within various legal fields. Each legal field has its own senior in-house counsel and/or lawyers.

Denian Wielhouwer

Corporate lawyer in corporate law & business expert

Denian Wielhouwer

Annelore Hendriks

Corporate lawyer, corporate law, administrative law

Annelore Hendriks

Ilja van Driel

Corporate law attorney, employment law

Ilja van Driel

Jaime Boogaers

Corporate law, ICT & privacy law, energy law attorney

Jaime Boogaers
Custom choices

Which choices determine the content?

The tone and severity of the warning depend on the situation. The choices below determine how formal and far-reaching the document becomes.

Choice or question Why this matters legally
Is it about behavior or dysfunction? With regard to behavior (lateness, undesirable behavior), the emphasis is on the norm; with dysfunction, on concrete performance requirements and guidance.
Is this a first or a repeated warning? A first warning is constructive in tone; a final or official warning explicitly states the impending consequences.
Would you like to link an improvement process? In cases of poor performance, an improvement plan with measurable goals and guidance is often necessary to justify subsequent dismissal.
How formal does it need to be? For serious or repeated behavior, opt for a strictly legally worded letter; for a first warning sign, a milder tone may suffice.
Does a works council or collective labor agreement apply? A collective labour agreement or personnel regulations may impose procedural requirements on warnings and sanctions that you must take into account.
Clauses and provisions

What elements should be included in an official employee warning?

A useful warning is concrete, dateable, and verifiable. The components below ensure that the employee knows exactly what is wrong and what needs to change, and that the warning holds up in subsequent proceedings.

Provision Relevant to Legal point of attention
Salutation and details Always Full name of employee, position, date, and name of the supervisor issuing the warning.
Description of the behavior Always Factual, concrete description of the incident or dysfunction with date, place, and facts, without judgment.
Reference to previous conversations If present Refer to previous verbal or written warnings to demonstrate a developing case file.
Violated standard or agreement Always Which rule of conduct, instruction, job requirement, or provision of the employment contract has been violated.
Expectation of improvement Always What specific behavior or result you expect and within what reasonable timeframe.
Consequences of repetition Always Clear statement that repeated offenses may result in further measures, up to and including dismissal.
Employee response option Recommended Space for the employee to respond in writing or add their version to the file.
Signature and acknowledgment of receipt Always Date and signature; in case of refusal to sign: note that the warning has been issued and discussed.
Use in practice

How do you use this document correctly?

A warning is only effective if it is given in a timely, personal, and verifiable manner. Follow these steps to safeguard its value for your file.

Situation What should you do? Point of attention
Immediately after the incident Draft the warning shortly after the behavior A quick response makes it clear that the behavior is not accepted and keeps the facts verifiable.
For presentation Discuss the warning in a personal meeting The employee hears your account and can respond; this prevents surprises and enhances due diligence.
At the presentation Have someone sign for receipt or send by registered mail This way, you can prove that the employee received the warning, even if he refuses to sign.
After the award ceremony Keep the warning in the personnel file A complete file is decisive in the event of a subsequent dissolution or dismissal application.
Common mistakes

Common mistakes

These errors occur frequently and undermine the value of the warning. Avoid them to keep your case strong.

Wrong Consequence Better approach
Behavior described too vaguely The employee is unable to improve, and the judge attaches no value to the warning Describe the facts concretely, including the date, place, and behavior.
No improvement period mentioned Unclear when and what needs to change State a reasonable timeframe and a measurable expected result.
Consequences not mentioned In the event of repetition, you cannot rely on the warning Explicitly state that further measures, up to dismissal, may follow.
No proof of receipt The employee denies knowing the warning Have someone sign for receipt or send by registered mail.
Emotional or offensive tone The warning becomes unlawful or damages the relationship Keep the tone businesslike and factual, focused on behavior and improvement.
Risk profile

What is your situation and what do you pay attention to?

Depending on your situation, the legal implications vary. Determine your scenario and pay attention to the corresponding points of attention.

Risk profile Example Focus in the document
Repeated lateness The employee is consistently late despite previous warnings Build the file with datable incidents and previous warnings.
Dysfunction The performance remains below par Link the warning to an improvement plan with measurable goals and guidance.
Unwanted behavior towards colleagues Bullying, intimidation or inappropriate behavior Be specific about the behavioral standard and act quickly; a more severe measure may be appropriate.
One-time serious incident A serious incident with no prior history Weigh whether an official warning suffices or whether another measure is more appropriate.
Additional documents

When is this document not enough?

Sometimes a warning is an intermediate step or falls short. In these situations, a different document or legal assistance is more appropriate.

Situation Supplementary document Why
Dismissal has become inevitable Notice of dismissal by employer If no improvement occurs, this document formalizes the termination of employment.
The agreements in the contract are unclear Employment contract A clear employment contract establishes the standards you can rely on in the event of a warning.
You want legal advice regarding your case Legal assistance If you are unsure about the correct steps or face impending proceedings, a legal expert will help determine your position.
Explanation of this document

Drafting an official employee warning, why?

Not every entrepreneur knows exactly what an official employee warning is, when you need them, and which risks they must cover. That is why we explain below what this document entails, what you should look out for, and why customized legal solutions are important.

What is an official warning for an employee?
An official warning is a written notification from the employer to an employee stating that their behavior, performance, or attitude does not meet the set expectations, and that further measures will be taken if such behavior persists. While not a legally required instrument, the official warning is indispensable in employment law practice as evidence during dismissal proceedings: in cases of dismissal due to poor performance or culpable conduct, the court and the UWV (Dutch Social Security Agency) expect the employer to have demonstrated that they previously warned the employee, gave them the opportunity to improve their behavior, and informed them of the consequences of failure to improve. Our lawyers draft official warnings for employers that concretely describe the conduct, clearly formulate the expectation of improvement, clearly communicate the consequences of repetition, and serve as evidence in dismissal proceedings.
When do you issue an official warning and when is a verbal reprimand sufficient?
A verbal reprimand is the most appropriate instrument for a one-off, non-serious infraction where no pattern of misconduct exists. An official written warning is appropriate for behavior or performance that, if continued, could give rise to more severe measures such as transfer, suspension, or dismissal. In legal practice, the rule of thumb is that an employer must be able to provide at least two formal written warnings in response to a request for dismissal due to poor performance or culpable conduct, unless the behavior is so serious that one warning suffices or constitutes urgent grounds for summary dismissal. Your warning letter serves as a link in the dismissal chain. Our lawyers assess whether a warning or a more severe measure is appropriate in your specific situation.
What elements must an official warning contain?
A legally sound official warning contains at least the following elements. A concrete and factual description of the behavior, performance, or attitude giving rise to the warning: date, location, incident, and persons involved. A reference to the standard the employee should have met: a specific rule of conduct, a collective labor agreement provision, a job requirement, or a previously made agreement. The improvement the employer expects, with a concrete timeframe. The consequences of non-improvement: further measures, up to and including dismissal. The notification that the warning will be included in the personnel file. And space for the employee to provide a response—it is good practice to inform the employee that they may add a written response to the file. Our lawyers draft an official warning that stands up to judicial and UWV scrutiny.
How does it work at MKBjuristen?
After a brief intake regarding the behavior, position, and dismissal history, our lawyers draft an official warning that concretely describes the incident, clearly formulates the expectations for improvement, clearly communicates the consequences, and serves as evidence in any potential dismissal proceedings.
Are you unsure whether your document is legally correct? We would be happy to assess the sensible course of action: drafting, reviewing, or amending.
Request a quote

Why not use a standard document?

A standard document often seems like a quick solution, but usually does not fully align with your company, agreements, risks, and way of working. Our legal experts draft documents that fit your situation.

Standard document
SME Lawyers
Not tailored to your business
Tailored to your company, industry, and working methods
No control over your specific situation
Consultation with a lawyer and assessment of your risks
Possibly outdated or incomplete
Verification of current and practical provisions
No personal explanation
Explanation regarding the use of the document

A standard document seems cheap, until it doesn't fit your situation properly. That is why we provide custom legal solutions tailored to your business.

Custom solutions per industry and company

Every business operates differently and faces different legal risks. Therefore, we tailor the document to your industry, customers, agreements, and way of working.

Webshops & e-commerce

Focus on online sales, delivery, returns, complaints, payment, digital products, and consumer regulations.

Business services

Attention to the assignment, additional work, liability, payment, termination, and reliance on client information.

Construction, installation & execution

Attention to planning, delivery, warranties, additional work, materials, delays, and liability risks.

Software, SaaS & digital services

Attention to licenses, availability, support, updates, data, intellectual property, and limitation of liability.

Trade, supply & wholesale

Attention to delivery, transport, payment, retention of title, warranties, delivery times, and international agreements.

Consultants, freelancers & advisors

Attention to scope, best efforts obligations, cancellation, payment, liability, and confidential information.


A legal document only has value if it suits your practice. That is why we look not only at the text, but also at how you use the document in your business.

Common mistakes with legal documents

A legal document often seems simple, but small errors can have major consequences later on. In practice, we see that entrepreneurs run the greatest risk when a document does not align well with their business, agreements, or way of working.

  • Using a standard document that does not suit the company
  • Forgot important agreements regarding payment, delivery, liability, or termination
  • Have a document generated without legal review
  • Continuing to use old documents while the company has changed
  • Not knowing how the document should be used correctly in practice

A legal document only prevents problems if it suits your situation. That is why we look not only at the text, but also at your company, agreements, and risks.

Why is a standard document often not enough?

Because a standard document does not take into account your industry, customers, risks, and specific agreements, important provisions may be missing or not align well with your practice.

Can I create a legal document myself using AI?

AI can assist in creating text, but does not independently assess whether the document is legally appropriate, complete, and usable for your business. Legal review therefore remains important.

When do I need to have my document checked?

Have your document checked if your business has changed, you have new customers or services, you have doubts about existing agreements, or the document has not been updated for a long time.

Will I also receive an explanation about the use of the document?

Yes. We explain how to use the document in practice, what to look out for, and which steps are important to prevent disputes afterwards.

Contact us

Annelore Hendriks

Want to know more about our services?
Then contact our specialists.

Newsletter for entrepreneurs

Receive practical legal tips in your mailbox

Register now

Enter your email address and receive our newsletter.

No spam. Only legal tips.
By registering, you agree to our privacy statement.
SME Lawyers at the Chamber of Commerce Source: Chamber of Commerce 2019
Free consultation