MKB Juristen drafts custom legal documents
It is best not to cobble together or copy important contracts, terms and conditions, and other legal documents yourself. We help entrepreneurs on a budget with customized legal solutions, clear costs upfront, and practical explanations.
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Having general terms and conditions drafted for an administration office by a specialized SME lawyer typically costs between €250 and €750 for custom work, and the process usually takes one to two weeks. You provide information about your services, client types, and working methods; based on this, the lawyer drafts clauses regarding liability, submission of documents, the Anti-Money Laundering Act (Wwft), retention obligations, fees, and confidentiality, tailored to an administration office. Below is exactly what you get, what it costs, and when having them drafted is worth the investment.
The short answer
- Costs: €250 – €750 for custom work with an SME lawyer; cheaper for a modified template.
- Turnaround time: one to two weeks, depending on how quickly you provide the information.
- Process: intake → concept → feedback → final set + explanation of use.
- Result: terms and conditions tailored to your services with sustainable liability, delivery, and AML clauses.
- Worthwhile: especially during growth, with a mixed client base (consumer and business), or in consultancy work.
Having general terms and conditions drafted for an administration office: what does it cost?
The price depends on how much customization you need:
- Customized model: €150 – €350. An existing industry model tailored to your office. Fast and affordable, suitable for a standard administration office.
- Customization: €250 – €750. Terms built upon your services, client types, and working methods. Suitable if you also provide advice or compilation, or work with different client groups.
- Extensive customization: €750 and higher. For special structures, multiple entities, or additional documents such as a data processing agreement.
A specialized SME lawyer is generally more cost-effective than a law firm and often provides more suitable work for an administration office, because the lawyer is familiar with the specific risks — submission, liability, AML/CFT.
The process step by step
- Intake: describe your services (administration, tax returns, compilation, advice), your client types (freelancer, SME, consumer), and your working method.
- Concept: the lawyer drafts an initial set of terms and conditions, including the clauses applicable to an administration office.
- Feedback: you walk through the draft and indicate where your working method deviates.
- Final set: the legal expert incorporates your comments and delivers the final version.
- Explanation: You will receive an explanation of how to provide the terms and conditions in a timely manner so that they are legally valid.
What you provide
The better your submission, the faster and sharper the result. Handy to have ready:
- An overview of your services and whether you work on an hourly rate or subscription basis.
- Your customer types: business only, or also private individuals.
- Whether you file tax returns, prepare annual accounts, or provide advice.
- Your current order confirmation or quotation.
- Any existing conditions you wish to replace.
What the lawyer arranges for an administration office
A lawyer familiar with the sector knows that an administration office faces different risks than the average service provider and therefore processes in a targeted manner:
- Liability limited to the invoice amount or insured sum, with the exception of intent and gross negligence.
- Submission of documents: timely, complete, and accurate, with the consequences of failure for the client.
- Wwft: client due diligence, reporting obligation, and prohibition on tipping as exceptions to confidentiality.
- Retention obligation: responsibility lies with the customer (Art. 52 AWR), right of retention on outstanding invoices.
- Rate and payment: additional work, indexation, payment term, suspension and collection costs.
- Consumer check: if you also serve private individuals, verification against the black and grey lists.
Practical example
A starting bookkeeper initially works with a free online template. As his client base grows from freelancers to larger SME clients requiring advisory work, he has the terms and conditions drafted to measure for €450. The legal expert adds a comprehensive limitation of liability and a delivery clause. Six months later, he recovers a default penalty from a client who submitted documents late — the one-time investment was thus recouped.
Do it yourself, use a model, or have it drawn up?
Drafting it yourself is the cheapest option but risky if you are unaware of the pitfalls. A customized template is a good middle ground for a standard firm. Having it fully drafted is the safest route whenever something unusual is involved: a mixed client base, advisory work, or uncertainty about whether your liability clause will hold up. Offset the one-off costs against a single professional claim — then the choice is usually quickly made.
Honest recommendation
Having a written agreement drawn up is worth the investment as soon as your services or client base are no longer standard: if you also provide advice, work for both businesses and consumers, or are unsure whether your limitation of liability will hold up in court, a custom-made set pays for itself at the first dispute.
When do you *not* need a lawyer? If you run a small, standard administration office with exclusively business clients and only handle the administration, a reliable industry model will suffice—provided you tailor it to your office and demonstrably provide it on time. The difference between those two situations lies primarily in your liability risk: the greater the chance of a substantial claim, the more likely customization is to pay off.
Read more: what are general terms and conditions for an administration office and drafting general terms and conditions. You can arrange this directly via the general terms and conditions for an administration office.
Frequently Asked Questions
With a specialized SME lawyer, the cost is typically €250 – €750 for custom work. A tailored industry model costs €150 – €350; extensive custom work involving special structures or additional documents costs €750 or more. An SME lawyer is usually more cost-effective than a law firm and understands the specific risks of the sector.
Usually one to two weeks. The turnaround time depends mainly on how quickly you provide the requested information and review the draft. The process consists of an intake, a draft, a feedback round, the final set, and an explanation of proper usage.
An overview of your services (administration, tax returns, compilation, advice), your fee model, your client types (business or also private), your current engagement confirmation, and any existing terms and conditions. The more complete the information you provide, the more precisely and quickly the legal expert can tailor the terms and conditions to your firm.
A free template can serve as a starting point, but it often lacks the submission, AML/CFT, and liability clauses specifically designed to protect an administration office. Moreover, an overly broad liability exclusion will not hold up. For growth, advisory work, or consumer clients, a custom-made template or an expertly adapted model is more sensible.
Yes. A lawyer familiar with the sector incorporates client due diligence, the duty to report, and the prohibition on tipping as exceptions to confidentiality, and establishes the client's obligation to cooperate with the due diligence, with suspension in the event of refusal. This prevents disputes regarding a breach of confidentiality.
Especially during growth, with a mixed clientele of businesses and consumers, or if you provide advice in addition to administration. Also if you are unsure whether your limitation of liability will hold up. Offset the one-off costs against a single professional claim; then customization usually pays for itself handsomely.
For a small, standard administration office with exclusively business clients that only handles administration, a reliable industry model may suffice — provided you tailor it to your office and demonstrably provide it in a timely manner before or at the time of concluding the agreement. The greater your claims risk, the more likely customization is to pay off.
