Custom legal document

Drafting a purchasing contract

Have it drafted, amended, or reviewed by our legal experts and/or lawyers starting from 99
SME Lawyers

Don't take a gamble on this: holes in a self-made document have major consequences.
Have a lawyer review it and save yourself doubt, setbacks, and exorbitant costs.

  • Truly Tailor-Made Legal Solutions
  • Fixed rates
  • Pay later after draft
  • Free adjustment round
  • Delivered within 5 working days
  • Express delivery possible
  • Available in Dutch and English

How does it work?
Our services include a free consultation, a draft document, a revision round, and a final document. We invoice after sending the draft document.

Experience with legal services for entrepreneurs since 2001
Lawyers and legal professionals.Direct contact with a specialist who thinks practically.
Fixed rates.Where possible, clarity regarding costs in advance.
Within 4 hoursWe respond quickly to your request.
  • We worked for, among others:
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner

We worked for, among others:

An incorrect document often provides a false sense of security.
You think everything is taken care of, but only discover whether the document actually works during a conflict or claim.

1

Free intake

We discuss your company, the purpose of the document, and the key risks.

2

Draft or check

We draft a custom document or review your existing document legally.

3

Final version

You will receive a final version with instructions on correct usage.

Mr. Jaime Boogaers
Mr. Jaime Boogaers
Corporate Law
Attorney, 16 years of experience

A purchasing contract is intended for concrete or strategic purchasing agreements. Whereas purchasing terms and conditions are primarily standard terms, a purchasing contract defines the specific deal: what is delivered, at what price, with what quality, risks, and remedies

  • For structural, strategic, or risky procurement of products, services, or software
  • Attention to specifications, price, delivery, quality, inspection, and acceptance
  • Warranty, liability, indemnification, IP, privacy, and termination arranged
  • Practically applicable to supplier relationships, project procurement, and custom procurement

Choose Tailored Legal Solutions

Choose whether you want to have the document drafted, checked, or modified. Prices and options vary per document.

From 99
Customization
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

from 249.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

About us

Our expertise in procurement contracts

Our lawyers and in-house counsel assist entrepreneurs with procurement contracts, terms and conditions of purchase, supplier contracts, SLAs, data processing agreements, and development contracts. We examine specifications, pricing, delivery, inspection, warranty, liability, indemnification, IP, privacy, precedence, and termination.

Tailor-made solutions for your purchasing relationship

A procurement contract for products, services, software, custom work, international delivery, or strategic suppliers does not require the same agreements. Therefore, we tailor the contract to your procurement process, dependencies, risks, and internal procedures.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience with procurement, supplier contracts, IT, and B2B contracts
  • Attention to specifications, inspection, warranty, liability, and ranking
  • Fixed rates in advance where possible
  • Customization
  • About us
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

  • Our legal expert spends 0.5 to 1.5 hours on the check
  • Telephone intake with a lawyer
  • Checks on content, risks, and practical usability
  • Attention to liability, payment, and termination
  • Concrete points for improvement and legal advice
  • Delivered within 3 working days, express delivery possible
from 249.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

  • Our legal expert spends 1.5 to 2.5 hours checking and making adjustments
  • Telephone intake with a lawyer
  • Verification of the existing document
  • Adaptation to your business and working methods
  • Suitable for new services, customers, or risks
  • Delivered within 5 working days, express delivery possible

About us

Our expertise in procurement contracts

Our lawyers and in-house counsel assist entrepreneurs with procurement contracts, terms and conditions of purchase, supplier contracts, SLAs, data processing agreements, and development contracts. We examine specifications, pricing, delivery, inspection, warranty, liability, indemnification, IP, privacy, precedence, and termination.

Tailor-made solutions for your purchasing relationship

A procurement contract for products, services, software, custom work, international delivery, or strategic suppliers does not require the same agreements. Therefore, we tailor the contract to your procurement process, dependencies, risks, and internal procedures.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience with procurement, supplier contracts, IT, and B2B contracts
  • Attention to specifications, inspection, warranty, liability, and ranking
  • Fixed rates in advance where possible

Reviews (21)

Bianca

The communication was friendly and professional. The advice was not only legally sound but also practically feasible in daily practice. A party that delivers on what it promises on its website.

Ruben

The process went smoothly and was well-organized. Ample time was taken to discuss the various options and their implications. A party that delivers on what it promises on its website.

Hajar

The lawyer's sharp questions immediately got us thinking. The draft was delivered faster than promised in the quotation. Fantastic value for money for this level of expertise.

Jan

Received pleasant assistance from the first contact. The fixed price upfront instilled confidence. Everything was delivered neatly and on time.

Jeffrey

The approach was professional and personal. The draft was provided with helpful notes in the margin for clarification. The service was professional and personal.

Rim

Professional approach without unnecessarily complicated language. We were given tight deadlines that were fortunately well adhered to on both sides. Our business partners were impressed by the professionalism of the contracts.

Hamza

We had never hired a lawyer before, but this was a very pleasant first experience. The personal involvement made us feel truly supported. The end result aligns 100% with our high standards.

Jasper

The commitment to our case was palpable from the very first minute. They considered not only preventing disputes but also their practical solutions. The service was professional and personal.

Wim

They acted quickly when we indicated that there was a sense of urgency. The document was clearly aligned with our working method. The document was accepted flawlessly by our investors.

Safae

The direct contact and the absence of hidden costs were the deciding factors. We were also able to ask questions after the initial consultation. Fantastic value for money for this level of expertise.

Bass

The lawyer took a practical approach with our company. They flawlessly exposed the pain points in our current contract. The document was accepted flawlessly by our investors.

Jessica

They acted quickly and worked meticulously. The sharpness in the negotiations with our opposing counsel was impressive. It is clear that they have a passion for entrepreneurship.

Brahim

It was nice that potential pitfalls were proactively considered. The document was legally well-substantiated. Our business partners were impressed by the professionalism of the contracts.

Raymond

Our assignment was accepted with great enthusiasm and professionalism. The setup of the cooperation agreement was logical and very well structured. The quality fully met our expectations.

Petra

The working method was clear from the start. The expertise regarding e-commerce legislation was clearly the added value in this process. The service was professional and personal.

Sven

We were in a contentious situation, but the calm start defused the tension. There was room for our specific wishes. The document was accepted flawlessly by our investors.

Richard

Our company's specific needs were listened to carefully beforehand. Despite the tight deadline, there was no compromise on thoroughness and quality. These documents will undoubtedly save us a lot of headaches in the future.

Saar

We received pleasant assistance from the very first contact. They did not make things unnecessarily difficult regarding minor changes outside the scope. The document was accepted flawlessly by our investors.

Lars

The contact felt professional and approachable. Their proactive approach to the termination clauses saved us from future problems. Our customers are responding positively to the clear general terms and conditions.

Nora

It was a relief to be helped so quickly. We received excellent advice regarding the division of intellectual property rights. The service was professional and personal.

Renate

We needed tailored legal solutions quickly and received excellent assistance. The discussion regarding specific non-compete clauses was handled very professionally. Our business partners were impressed by the professionalism of the contracts.

Meet our office

Our ContractCheck, simply explained what can all go wrong.

Why MKB Juristen?

Since 2001, we have been active as a no-nonsense legal firm for entrepreneurs. We quickly get to the heart of the matter: with a thorough assessment, clear answers, and a document that works practically.

  • Nationwide coverage
  • First consultation free and without obligation
  • Fixed rates where possible
  • Affordable legal advice from lawyers and legal experts
  • Always a response within 4 hours

First, see how we work

A legal document requires trust. You see immediately who we are, how we help entrepreneurs, and why we do not work with standard templates.

  • You can view our working method before submitting an application
  • You will get a feel for the office and the people faster
  • The video supports the choice for customized legal solutions
  • After that, you can immediately request a quote or intake

What you can expect from us

We translate your situation into a legal document that you can actually use. You won't receive a loose template, but a document tailored to your business, agreements, and risks.

  • A clear roadmap: intake, concept, revision round, and final version
  • Practical explanation on how to use the document
  • Legal attention to liability, payment, and termination
  • Where possible, provide clarity in advance regarding price and delivery time
Are you unsure whether you should have the document drafted, checked, or amended?
During the initial consultation, we will determine the sensible course of action together. Afterward, you will know exactly where you stand.

Why customization?

A legal document only works well if it aligns with your business, agreements, risks, and industry. That is why we do not work with a standard generator, but with legal experts who assess your situation.

  • Prepared for your company
  • Telephone consultation included
  • No standard template
  • Review by legal specialists

What do you get?

You will receive a legal document that is practical and aligns with the agreements you wish to make.

  • Draft document or legal review
  • One adjustment round
  • Clear explanation where necessary
  • Fixed price where possible

The founders of MKB Juristen

Our organization consists of several small teams working within various legal fields. Each legal field has its own senior in-house counsel and/or lawyers.

Denian Wielhouwer

Corporate lawyer in corporate law & business expert

Denian Wielhouwer

Annelore Hendriks

Corporate lawyer, corporate law, administrative law

Annelore Hendriks

Ilja van Driel

Corporate law attorney, employment law

Ilja van Driel

Jaime Boogaers

Corporate law, ICT & privacy law, energy law attorney

Jaime Boogaers
Custom choices

Which choices determine the content?

The right form of a purchasing contract depends on what you purchase and how often. The questions below will help you make the most important choices before the contract is drafted.

Choice or question Why this matters legally
Do you make one-off or recurring purchases? For a one-off purchase, a short contract suffices; for recurring deliveries, a framework agreement with partial orders is often more convenient.
Do your purchasing terms and conditions or those of the supplier apply? Determine in advance which general terms and conditions take precedence and expressly exclude the supplier's terms if you wish.
How important are delivery time and continuity? For critical deliveries, stipulate penalty clauses, replacement delivery, and escalation to prevent delays.
What is the risk of damage in the event of defects? The greater the potential damage, the more strictly you must arrange warranty, inspection, and liability.
Do you share sensitive or personal data? When processing personal data, a data processing agreement may be required in addition to the procurement contract pursuant to the GDPR.
Clauses and provisions

Which components belong in a purchasing contract?

A watertight purchasing contract describes not only what you are buying, but also what happens if the supplier fails to meet their agreements. The components below form the core of a balanced contract in which your purchasing position is well protected.

Provision Relevant to Legal point of attention
Description and specifications Always Accurately record which goods or services are supplied, including quantities, quality, and any technical requirements.
Price and payment Always State the price, whether fixed or variable, the payment term, and the time of invoicing. Fixed prices prevent disputes afterwards.
Delivery and delivery time Always Determine the place, time, and method of delivery and when the risk passes. Link a time limit to any penalties for late delivery.
Warranty and conformity For products Agree that the delivered goods comply with what has been agreed and what warranty the supplier offers in the event of defects (Article 7:17 of the Dutch Civil Code).
Liability Always Determine who is liable for damages and what limitations apply. Limit the supplier's ability to exclude its liability.
Confidentiality With sensitive information Require the supplier to confidentiality regarding business data, prices, and specifications that you share.
Termination and dissolution Always Specify how and when the parties may terminate or dissolve the contract, for example in the event of breach of contract or bankruptcy.
Applicable law and disputes Always Determine that Dutch law applies and which court or form of dispute resolution applies.
Use in practice

How do you use this document correctly?

A purchasing contract is only effective if it is used at the right time and accepted by both parties. Adhere to the moments below to safeguard your purchasing position.

Situation What should you do? Point of attention
For the order Include the purchasing contract or your terms and conditions of purchase with the request or order. In this way, your terms and conditions apply, and not those of the supplier on their invoice.
By agreement Have both parties sign the contract before delivery. A signed contract prevents disputes about what has been agreed upon.
Upon delivery Check whether the delivered item meets the specifications and record any discrepancies immediately. Filing a timely complaint is necessary to preserve your rights in the event of defects (Article 7:23 of the Dutch Civil Code).
In case of changes Record adjustments to price, scope, or delivery time in writing as an addendum. Verbal agreements are difficult to prove and lead to conflicts later on.
Common mistakes

Common mistakes

When purchasing goods and services, things often go wrong at the same points. The mistakes listed below cost entrepreneurs money and are easy to prevent.

Wrong Consequence Better approach
Blindly agreeing to the supplier's terms You accept limited liability and unfavorable time limits. Apply your own purchasing terms and exclude those of the supplier.
Do not set clear specifications Discussion about what needed to be delivered. Describe the product, quality, and quantities concretely in the contract.
No agreements regarding delivery time and penalties Delay without consequences for the supplier. Agree on a firm delivery deadline with a penalty or right of termination.
Failure to complain about defects in a timely manner Loss of rights to repair or replacement. Check upon delivery and report defects immediately in writing.
Do not record verbal changes Unprovable agreements and subsequent conflicts. Record every change in writing as an addendum to the contract.
Risk profile

What is your situation and what do you pay attention to?

The points of attention in a procurement contract vary depending on the situation. Identify your own position below and see what you need to pay extra attention to.

Risk profile Example Focus in the document
One-time purchase You make a one-time purchase of a product or service from a new supplier. Clearly define specifications, price, delivery, and warranty in a compact contract.
Regular supplier You regularly purchase from the same party. Work with a framework agreement and partial orders so that agreements do not need to be repeated repeatedly.
Critical delivery The delivery is essential for your own production or service provision. Guarantee delivery time, continuity, and replacement delivery with penalty and escalation clauses.
Purchasing with data processing The supplier processes personal data on your behalf. Supplement the procurement contract with a data processing agreement and agreements regarding security.
Additional documents

When is this document not enough?

A purchasing contract covers the purchase itself, but sometimes additional agreements are necessary. In the situations below, a different or additional document is advisable.

Situation Supplementary document Why
Situation Related document Explanation
The supplier processes personal data on your behalf Data Processing Agreement When processing personal data, a data processing agreement is mandatory under the GDPR.
You share confidential business information during the purchase Confidentiality Agreement With a separate confidentiality agreement, you protect sensitive information independent of the procurement contract.
The supplier does not pay or deliver despite agreements Debt collection If the supplier fails to comply with the agreements, you can enforce performance or have your claim collected.
Explanation of this document

Drafting a purchasing contract, why?

Not every entrepreneur knows exactly what purchasing contracts are, when they are needed, and which risks they must cover. That is why we explain below what this document entails, what to look out for, and why customized legal solutions are important.

What is a purchasing contract?
A purchasing contract is the agreement whereby a buyer purchases products or services from a supplier, usually for use in their own business operations. The purchasing contract sets out the specific arrangements for a concrete purchasing relationship: the products or services to be delivered, the quantity, the price, the delivery times, the quality requirements, the payment terms, and liability for defects or late delivery. The purchasing contract is the individual agreement specific to a particular transaction or period. It works in conjunction with the buyer's purchasing terms—which govern the generic conditions—and any framework agreement structuring the multi-year supplier relationship. Our lawyers will draft a purchasing contract for you that watertight establishes supplier obligations, defines quality requirements in a measurable manner, correctly regulates liability for non-conformity, and protects your purchasing power as a client.
How do you arrange the quality requirements and specifications in the procurement contract?
Product or service specifications are the most critical part of a procurement contract. Vague quality requirements inevitably lead to disputes regarding whether the delivered products meet expectations. A watertight procurement contract contains measurable specifications: technical standards, certifications, tolerances, performance indicators for services, and the procedure for quality control upon receipt. The contract must also stipulate the consequences of non-conformity: does the buyer have the right to repair, replacement, or refund in the event of defects, and within what timeframe? The statutory conformity rules of Article 7:17 of the Dutch Civil Code provide a minimum standard but require additional provisions in B2B relationships. Our lawyers draft specifications that are measurable and legally enforceable.
How do you manage delivery times and the consequences of late delivery?
Delivery deadlines are often critical in procurement contracts: the buyer requires the products or services at a specific time for their own production process or service provision. Your procurement contract must establish the delivery date as a critical deadline if this is of commercial importance — in the event of exceeding it, the supplier is immediately in default without further notice of default. The consequences of late delivery must be contractually regulated: a penalty clause per day or week of delay, the right to replacement by another supplier at the expense of the defaulting supplier, and the right to dissolution in the event of substantial delay. Your procurement contract must also limit the supplier's force majeure provisions: a supplier wishing to invoke supply chain problems as force majeure must report this in a timely manner and actively seek alternatives. Our lawyers draft a delivery deadline and penalty clause that protects your supply chain.
How does it work at MKBjuristen?
After a brief intake, our lawyers map out the products or services to be purchased, the supplier, and your specific risks. Based on this, we draft a procurement contract that describes the specifications in a measurable manner, establishes delivery times as strict deadlines, correctly formulates the quality control and non-conformity clauses, and limits your liability as the buyer.
Are you unsure whether your document is legally correct? We would be happy to assess the sensible course of action: drafting, reviewing, or amending.
Request a quote

Why not use a standard document?

A standard document often seems like a quick solution, but usually does not fully align with your company, agreements, risks, and way of working. Our legal experts draft documents that fit your situation.

Standard document
SME Lawyers
Not tailored to your business
Tailored to your company, industry, and working methods
No control over your specific situation
Consultation with a lawyer and assessment of your risks
Possibly outdated or incomplete
Verification of current and practical provisions
No personal explanation
Explanation regarding the use of the document

A standard document seems cheap, until it doesn't fit your situation properly. That is why we provide custom legal solutions tailored to your business.

Tailored solutions for each procurement situation

Not every procurement contract carries the same risks. Therefore, we do not draft procurement contracts generically, but tailor them to the product, service, supplier, dependency, and damage profile.

Product purchasing

Attention to specifications, quantities, delivery time, inspection, warranty, and product claims.

Services

Attention to scope, results, personnel, quality, payment, and liability.

Software and IT

Focus on data, security, IP, availability, support, escrow, and exit.

Custom development

Attention to milestones, acceptance, changes, source files, IE, and payment.

International purchasing

Focus on Incoterms, currency, customs, export control, law, and forum.

Strategic suppliers

Attention to SLA, audit, continuity, pricing mechanism, dependency, and termination.


A procurement contract must make the specific supplier agreement legally enforceable. Therefore, we examine specifications, price, delivery, inspection, acceptance, warranty, liability, IP, privacy, and ranking.

Common mistakes in purchasing contracts

Procurement contracts often go wrong because the technical and commercial agreements are not legally defined with sufficient clarity.

  • Describe specifications, standards, and acceptance criteria too vaguely
  • Do not include clear inspection, acceptance, and rejection
  • Do not expressly reject supplier terms and conditions
  • Insufficient control over price changes, additional work, and indexation
  • Warranty, repair, and replacement regulations are too limited
  • Do not align liability and indemnification with the nature of the damage
  • Intellectual property on custom work or results forgotten
  • Failing to properly manage privacy, data, security, and exit

Draft your purchasing contract properly and prevent unnecessary problems in the future. Good agreements prevent disputes regarding specifications, delivery, quality, payment, warranty, and liability.

What is a purchasing contract?

An agreement in which specific arrangements with a supplier are recorded regarding products, services, price, delivery, quality, and risks.

What is the difference between a purchasing contract and purchasing terms and conditions?

Purchasing terms and conditions are standard terms; a purchasing contract formalizes the specific deal with a single supplier.

Can I link payment to acceptance?

Yes, that is possible in many B2B situations. Clearly document inspection, acceptance, and invoicing.

Should I reject supplier terms and conditions?

Yes, if you want to prevent the supplier's terms and conditions from taking precedence.

Can MKB Juristen review an existing procurement contract?

Yes. We check specifications, price, delivery, inspection, warranty, liability, IP, privacy, and ranking, among other things.

Contact us

Annelore Hendriks

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SME Lawyers at the Chamber of Commerce Source: Chamber of Commerce 2019
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