Custom legal document

Drafting minutes

Have it drafted, amended, or reviewed by our legal experts and/or lawyers starting from 99
SME Lawyers

Don't take a gamble on this: holes in a self-made document have major consequences.
Have a lawyer review it and save yourself doubt, setbacks, and exorbitant costs.

  • Truly Tailor-Made Legal Solutions
  • Fixed rates
  • Pay later after draft
  • Free adjustment round
  • Delivered within 5 working days
  • Express delivery possible
  • Available in Dutch and English

How does it work?
Our services include a free consultation, a draft document, a revision round, and a final document. We invoice after sending the draft document.

Experience with legal services for entrepreneurs since 2001
Lawyers and legal professionals.Direct contact with a specialist who thinks practically.
Fixed rates.Where possible, clarity regarding costs in advance.
Within 4 hoursWe respond quickly to your request.
  • We worked for, among others:
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner

We worked for, among others:

An incorrect document often provides a false sense of security.
You think everything is taken care of, but only discover whether the document actually works during a conflict or claim.

1

Free intake

We discuss your company, the purpose of the document, and the key risks.

2

Draft or check

We draft a custom document or review your existing document legally.

3

Final version

You will receive a final version with instructions on correct usage.

Mr. Jaime Boogaers
Mr. Jaime Boogaers
Corporate Law
Attorney, 16 years of experience

A legal document must not only be legally correct. Above all, it must align with how the entrepreneur will actually use the document

  • Lawyers and in-house counsel
  • Active since 2001
  • Affordable custom legal services
  • Always focused on practical use

Choose Tailored Legal Solutions

Choose whether you want to have the document drafted, checked, or modified. Prices and options vary per document.

From 99
Customization
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

from 99.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

About us

Our expertise

Our lawyers and in-house counsel specialize in drafting, reviewing, and amending legal documents and contracts. We look not only at the legal text but also at how you use the document in practice.

Custom solutions for your industry

Every business operates differently. That is why we take your industry, customers, working methods, and specific risks into account.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Fixed rates in advance
  • Tailored legal solutions for entrepreneurs
  • Thousands of agreements per year
  • Customization
  • About us
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

  • Our legal expert spends 0.5 to 1.5 hours on the check
  • Telephone intake with a lawyer
  • Checks on content, risks, and practical usability
  • Attention to liability, payment, and termination
  • Concrete points for improvement and legal advice
  • Delivered within 3 working days, express delivery possible
from 99.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

  • Our legal expert spends 0.5 to 1.5 hours checking and making adjustments
  • Telephone intake with a lawyer
  • Verification of the existing document
  • Adaptation to your business and working methods
  • Suitable for new services, customers, or risks
  • Delivered within 5 working days, express delivery possible

About us

Our expertise

Our lawyers and in-house counsel specialize in drafting, reviewing, and amending legal documents and contracts. We look not only at the legal text but also at how you use the document in practice.

Custom solutions for your industry

Every business operates differently. That is why we take your industry, customers, working methods, and specific risks into account.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Fixed rates in advance
  • Tailored legal solutions for entrepreneurs
  • Thousands of agreements per year

Reviews (21)

Amira

There was immediate room for our own input and ideas. They managed to forge an extremely complex joint venture agreement in a short timeframe. It is clear that they have a passion for entrepreneurship.

Jeffrey

The approach was professional and personal. The draft was provided with helpful notes in the margin for clarification. The service was professional and personal.

Yasmina

The energetic and positive attitude of the employees was immediately noticeable. The sharp review of the lease agreement protected us from unfavorable clauses. Our business partners were impressed by the professionalism of the contracts.

Musa

The clear explanation at the start of the project was crucial for us. Communication always went through a single point of contact, which prevented confusion. Fantastic value for money for this level of expertise.

Adil

It was immediately clear which steps we needed to follow. It was very pleasant that we could review the drafts digitally and quickly. Our customers are responding positively to the clear general terms and conditions.

Rob

No waiting times or endless menus; we got someone on the line immediately. The expertise regarding privacy and GDPR was clearly noticeable and up-to-date. The end result aligns 100% with our high standards.

Samira

We had many questions, but these were answered patiently and promptly. The atmosphere during the discussions was always relaxed but highly focused on results. The document was accepted flawlessly by our investors.

Eline

We immediately clicked well with the lawyer who assisted us. We received excellent advice regarding the division of intellectual property rights. Our clients respond positively to the clear general terms and conditions.

Mirjam

The contact felt professional and approachable. The feedback we received on our own concept was incredibly insightful and useful. A reliable partner striving for perfection in their documents.

Bass

The lawyer took a practical approach with our company. They flawlessly exposed the pain points in our current contract. The document was accepted flawlessly by our investors.

Rayan

The speed of action pleasantly surprised us. The review gave us more certainty before using the document. These documents will undoubtedly save us a lot of headaches in the future.

Charlotte

The process started immediately after our agreement, without delays. Legal jargon was avoided where possible or explained in plain language. Everything was delivered neatly and on time.

Roy

We quickly gained a clear picture of the possibilities. The contract was formulated in such a way that both parties felt good about it. Fantastic value for money for this level of expertise.

Maysa

A very smooth onboarding as a new client. Throughout the process, we were constantly kept well informed of the progress. Our business partners were impressed by the professionalism of the contracts.

Frank

We had never hired a lawyer before, but this was a very pleasant first experience. They provided not only legal but also practical input. Fantastic value for money for this level of expertise.

Ilyas

I received a call back within half an hour of my online request. There was room for our specific wishes. Fantastic value for money for this level of expertise.

Inaya

It is clear that they know what they are talking about, right from the first word. It was pleasant that what was important was explained in plain language. The document was accepted flawlessly by our investors.

Kim

It was a relief to be helped so quickly. The weekly update emails gave a nice sense of control over the process. A reliable partner who strives for perfection in their documents.

Jeroen

Excellent communication and a carefully drafted document. We received a clear explanation of the risks. Fantastic value for money for this level of expertise.

Sara

The intake was not only informative, but we learned a lot right away. We received an excellent explanation of the implications of the applicable law in our international contracts. The service was professional and personal.

Ali

Good service and a clear working method. Ample time was taken to discuss the various options and their implications. Fantastic value for money for this level of expertise.

Meet our office

Our ContractCheck, simply explained what can all go wrong.

Why MKB Juristen?

Since 2001, we have been active as a no-nonsense legal firm for entrepreneurs. We quickly get to the heart of the matter: with a thorough assessment, clear answers, and a document that works practically.

  • Nationwide coverage
  • First consultation free and without obligation
  • Fixed rates where possible
  • Affordable legal advice from lawyers and legal experts
  • Always a response within 4 hours

First, see how we work

A legal document requires trust. You see immediately who we are, how we help entrepreneurs, and why we do not work with standard templates.

  • You can view our working method before submitting an application
  • You will get a feel for the office and the people faster
  • The video supports the choice for customized legal solutions
  • After that, you can immediately request a quote or intake

What you can expect from us

We translate your situation into a legal document that you can actually use. You won't receive a loose template, but a document tailored to your business, agreements, and risks.

  • A clear roadmap: intake, concept, revision round, and final version
  • Practical explanation on how to use the document
  • Legal attention to liability, payment, and termination
  • Where possible, provide clarity in advance regarding price and delivery time
Are you unsure whether you should have the document drafted, checked, or amended?
During the initial consultation, we will determine the sensible course of action together. Afterward, you will know exactly where you stand.

Why customization?

A legal document only works well if it aligns with your business, agreements, risks, and industry. That is why we do not work with a standard generator, but with legal experts who assess your situation.

  • Prepared for your company
  • Telephone consultation included
  • No standard template
  • Review by legal specialists

What do you get?

You will receive a legal document that is practical and aligns with the agreements you wish to make.

  • Draft document or legal review
  • One adjustment round
  • Clear explanation where necessary
  • Fixed price where possible

The founders of MKB Juristen

Our organization consists of several small teams working within various legal fields. Each legal field has its own senior in-house counsel and/or lawyers.

Denian Wielhouwer

Corporate lawyer in corporate law & business expert

Denian Wielhouwer

Annelore Hendriks

Corporate lawyer, corporate law, administrative law

Annelore Hendriks

Ilja van Driel

Corporate law attorney, employment law

Ilja van Driel

Jaime Boogaers

Corporate law, ICT & privacy law, energy law attorney

Jaime Boogaers
Custom choices

Which choices determine the content?

The format and level of detail of the minutes depend on the type of meeting and its purpose. Make the following choices in advance.

Choice or question Why this matters legally
What is the type of meeting? A general meeting of shareholders imposes stricter requirements on the recording of decisions and voting ratios than an internal team meeting.
Do you record decisions or the entire discussion? Lists of decisions are concise and focused on outcomes; detailed minutes also reflect the substantive considerations.
Who approves the minutes and when? Determine whether the minutes will be approved at the next meeting or confirmed in writing by the chairperson within a specified period.
Are voting ratios recorded? In formal decisions, recording votes for, against, and abstaining is important for validity and subsequent evidence.
How do you handle confidential matters? Agree whether sensitive topics will be recorded in a separate appendix with limited distribution.
Clauses and provisions

Which elements belong in minutes?

Minutes follow the structure of the meeting and record decisions in a verifiable manner. The components below ensure that the minutes are complete, traceable, and usable as evidence.

Provision Relevant to Legal point of attention
Header with meeting details Always Specify the type of meeting, the organization, date, time, and location or the meeting platform.
Attendees and Absentees Always Record who is present, absent, or represented, and who the chairperson and minute-taker are; for an AGM, also the represented capital.
Adoption of previous minutes At recurring consultation Record whether the previous minutes were approved unchanged or with corrections.
Agenda items and discussion Always For each agenda item, briefly outline the essence of the discussion and the considerations.
Decisions With every decision taken Formulate the decision literally and state the voting ratio when a vote was taken.
Action points For assigned tasks Record which action is performed by whom and by what date.
Questions and closing Almost always Note the points from the general discussion and the closing time.
Date of next meeting At periodic consultation State the planned date to ensure follow-up.
Use in practice

How do you use this document correctly?

Minutes only have value if they are drafted, checked, and kept in a timely manner. Follow these steps.

Situation What should you do? Point of attention
During the meeting Record decisions and action points directly and concretely Reconstructing afterwards leads to inaccuracies and discussion.
Shortly after the meeting Draft the minutes within a few days and distribute them Participants will still remember the content well and can suggest corrections.
At the next meeting Have the minutes formally approved Adopted minutes serve as proof of what has been decided.
After determination Archive the final version in an organized and accessible manner In the event of a dispute or inspection, you must be able to demonstrate the decisions.
Common mistakes

Common mistakes

When drafting minutes, things often go wrong on points that later prove to be the most decisive. Pay attention to the following.

Wrong Consequence Better approach
Formulating decisions vaguely Unclear what exactly was agreed upon, with discussion afterwards Formulate each decision as a complete, unambiguous sentence.
Action items without owner or date Tasks remain undone because no one feels responsible Assign a name and an end date to each action item.
Record the entire discussion verbatim Illegible minutes in which the decisions are buried Summarize the core and explicitly highlight only the decisions.
Do not have the minutes approved The evidential value is limited and corrections remain open Have the minutes formally approved at the next meeting.
Omitting voting ratios in formal decisions Doubt regarding the validity of the decision Record the number of votes for, against, and abstaining.
Risk profile

What is your situation and what do you pay attention to?

The points of attention that apply depend on the type of meeting you are taking minutes of. Recognize your situation.

Risk profile Example Focus in the document
General meeting of a private limited company or public limited company Shareholders make decisions regarding the annual accounts, dividends, or management Accurately record resolutions, voting ratios, and represented capital.
Board meeting The board makes decisions regarding day-to-day management Ensure that decisions fall within the authority and document any potential conflicts of interest.
Team or project meeting Internal meeting focused on progress and tasks Emphasize a clear action list with owners and deadlines.
Meeting of an association or foundation Members or the board make decisions in accordance with the statutes Check whether quorum and majority requirements have been removed from the articles of association and state this.
Additional documents

When is this document not enough?

Minutes record decisions but do not regulate the underlying agreements between parties. In these situations, you need additional documents.

Situation Supplementary document Why
Situation Related document Explanation
You want to structurally record agreements between shareholders Shareholders' Agreement Minutes record individual decisions; an agreement is required for permanent agreements regarding control and shares.
You collaborate with other parties towards a common goal Cooperation Agreement Decisions made in a consultation do not replace agreements regarding input, distribution, and liability.
Confidential data is shared in the meeting Confidentiality Agreement If you wish to require participants to maintain confidentiality, you must record this in a separate agreement.
Explanation of this document

Drafting minutes, why?

Not every entrepreneur knows exactly what minutes are, when they are needed, and which risks they must cover. That is why we explain below what this document entails, what to look out for, and why customized legal solutions are important.

What are minutes and why are they of legal importance?
Minutes are the written record of a meeting — a general meeting of shareholders (AGM), a board meeting, a homeowners' association meeting, a works council meeting, or a partners' meeting. Minutes are of legal importance because they serve as evidence of the decisions taken, the quorum requirements, and the voting ratio. In the case of a shareholders' agreement, a statutory provision requiring a specific quorum for decisions, or a decision requiring the signatures or authorization of specific officers, correct minutes are the only way to prove that procedural requirements have been met. If minutes are missing or incorrect, decisions may be challengeable pursuant to Article 2:15 of the Dutch Civil Code. Our lawyers draft minutes for you that correctly reflect legal and statutory requirements, formulate decisions clearly and enforceably, and stand up as evidence in the event of a challenge by shareholders or third parties.
What formal requirements apply to AGM minutes?
to the minutes of the General Meeting of Shareholders (AVA) of a private limited company (BV) or public limited company (NV). Pursuant to Article 2:230 of the Dutch Civil Code, the resolutions of the AVA are recorded in minutes drawn up by or on behalf of the Board of Directors, unless a notarial record has been drawn up. The minutes are adopted by the chairperson of the meeting and the secretary and signed. A particular point of attention: resolutions taken outside a formal meeting — written decision-making by shareholders pursuant to Article 2:238 of the Dutch Civil Code — must also be recorded in writing, signed by all shareholders, and archived. If the required written recording of a resolution is missing, the resolution is valid, but it may lead to evidentiary problems. Our lawyers draft minutes that comply with all statutory and articles of association formalities.
Which decisions must be included in the minutes?
Minutes of an Annual General Meeting must contain the following elements: The date, time, and location of the meeting; the shareholders present and their voting rights; the agenda item and the manner in which the meeting was convened, including confirmation that the notice period was observed. For each agenda item: the proposal, the outline discussion, the voting result — for, against, abstain — and the resolution. For resolutions requiring a qualified majority or a special quorum: the calculation of the required and achieved voting ratio. Particular attention: resolutions regarding the adoption of the annual accounts, the remuneration of directors, the issuance of shares, and amendments to the articles of association each have their own statutory requirements regarding the voting ratio and the documents that must be present at the meeting. Our lawyers ensure that your minutes record every resolution correctly and completely.
How does it work at MKBjuristen?
After a brief consultation regarding the meeting, the agenda, and the decisions to be taken, our lawyers draft minutes that accurately reflect legal and statutory requirements, clearly formulate the decisions, and stand up as evidence in the event of a challenge.
Are you unsure whether your document is legally correct? We would be happy to assess the sensible course of action: drafting, reviewing, or amending.
Request a quote

Why not use a standard document?

A standard document often seems like a quick solution, but usually does not fully align with your company, agreements, risks, and way of working. Our legal experts draft documents that fit your situation.

Standard document
SME Lawyers
Not tailored to your business
Tailored to your company, industry, and working methods
No control over your specific situation
Consultation with a lawyer and assessment of your risks
Possibly outdated or incomplete
Verification of current and practical provisions
No personal explanation
Explanation regarding the use of the document

A standard document seems cheap, until it doesn't fit your situation properly. That is why we provide custom legal solutions tailored to your business.

Custom solutions per industry and company

Every business operates differently and faces different legal risks. Therefore, we tailor the document to your industry, customers, agreements, and way of working.

Webshops & e-commerce

Focus on online sales, delivery, returns, complaints, payment, digital products, and consumer regulations.

Business services

Attention to the assignment, additional work, liability, payment, termination, and reliance on client information.

Construction, installation & execution

Attention to planning, delivery, warranties, additional work, materials, delays, and liability risks.

Software, SaaS & digital services

Attention to licenses, availability, support, updates, data, intellectual property, and limitation of liability.

Trade, supply & wholesale

Attention to delivery, transport, payment, retention of title, warranties, delivery times, and international agreements.

Consultants, freelancers & advisors

Attention to scope, best efforts obligations, cancellation, payment, liability, and confidential information.


A legal document only has value if it suits your practice. That is why we look not only at the text, but also at how you use the document in your business.

Common mistakes with legal documents

A legal document often seems simple, but small errors can have major consequences later on. In practice, we see that entrepreneurs run the greatest risk when a document does not align well with their business, agreements, or way of working.

  • Using a standard document that does not suit the company
  • Forgot important agreements regarding payment, delivery, liability, or termination
  • Have a document generated without legal review
  • Continuing to use old documents while the company has changed
  • Not knowing how the document should be used correctly in practice

A legal document only prevents problems if it suits your situation. That is why we look not only at the text, but also at your company, agreements, and risks.

Why is a standard document often not enough?

Because a standard document does not take into account your industry, customers, risks, and specific agreements, important provisions may be missing or not align well with your practice.

Can I create a legal document myself using AI?

AI can assist in creating text, but does not independently assess whether the document is legally appropriate, complete, and usable for your business. Legal review therefore remains important.

When do I need to have my document checked?

Have your document checked if your business has changed, you have new customers or services, you have doubts about existing agreements, or the document has not been updated for a long time.

Will I also receive an explanation about the use of the document?

Yes. We explain how to use the document in practice, what to look out for, and which steps are important to prevent disputes afterwards.

Contact us

Annelore Hendriks

Want to know more about our services?
Then contact our specialists.

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SME Lawyers at the Chamber of Commerce Source: Chamber of Commerce 2019
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