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Drafting General Terms and Conditions for Landscapers

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Our services include a free consultation, a draft document, a revision round, and a final document. We invoice after sending the draft document.

Experience with legal services for entrepreneurs since 2001
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Mr. Jaime Boogaers
Mr. Jaime Boogaers
Corporate Law
Attorney, 16 years of experience

In landscaping work, the end result depends heavily on soil, weather, water, maintenance, and the seasons. Good terms and conditions clarify what the landscaper delivers and what responsibility the client retains for maintenance and conditions

  • For landscapers, garden designers, and landscape contractors
  • Attention to design, construction, maintenance, plants, and materials
  • Weather, soil, additional work, warranty, and payment clearly arranged
  • Practical use for quotations, maintenance contracts, and garden projects

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About us

Our expertise in general terms and conditions for landscapers

Our lawyers and in-house counsel assist landscapers, garden designers, landscape contractors, and maintenance companies with general terms and conditions, contracting agreements, maintenance contracts, and design agreements. We examine garden design, construction, maintenance, soil, plants, materials, weather, additional work, completion, warranty, payment, and liability.

Custom solutions for your landscaping business

A garden designer, landscaper, maintenance company, groundskeeper, or tree care specialist does not need the same terms and conditions. Therefore, we tailor the terms and conditions to your work, clients, materials, seasonal influences, and risks.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience in contracting, maintenance, and service provision
  • Attention to soil, weather, plants, additional work, and warranty
  • Fixed rates in advance where possible
  • Customization
  • About us
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

  • Our legal expert spends 0.5 to 1.5 hours on the check
  • Telephone intake with a lawyer
  • Checks on content, risks, and practical usability
  • Attention to liability, payment, and termination
  • Concrete points for improvement and legal advice
  • Delivered within 3 working days, express delivery possible
from 199.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

  • Our legal expert spends 1.5 to 2.5 hours checking and making adjustments
  • Telephone intake with a lawyer
  • Verification of the existing document
  • Adaptation to your business and working methods
  • Suitable for new services, customers, or risks
  • Delivered within 5 working days, express delivery possible

About us

Our expertise in general terms and conditions for landscapers

Our lawyers and in-house counsel assist landscapers, garden designers, landscape contractors, and maintenance companies with general terms and conditions, contracting agreements, maintenance contracts, and design agreements. We examine garden design, construction, maintenance, soil, plants, materials, weather, additional work, completion, warranty, payment, and liability.

Custom solutions for your landscaping business

A garden designer, landscaper, maintenance company, groundskeeper, or tree care specialist does not need the same terms and conditions. Therefore, we tailor the terms and conditions to your work, clients, materials, seasonal influences, and risks.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience in contracting, maintenance, and service provision
  • Attention to soil, weather, plants, additional work, and warranty
  • Fixed rates in advance where possible

Reviews (21)

Amine

Our complex question was immediately reduced to the essence. The lawyer pointed out aspects we had not considered ourselves. The final result aligns 100% with our high standards.

Mick

No time was wasted on unnecessary formalities. The continuous thinking from the entrepreneur's perspective was a breath of fresh air. Everything was delivered neatly and on time.

Bilal

Our company's specific needs were listened to carefully beforehand. The document was clearly tailored to our working methods. Fantastic value for money for this level of expertise.

Latifa

Professionalism was evident from the very first moment. Our industry was taken into account. The service was professional and personal.

Rianne

My request via the website was picked up incredibly quickly. The flexibility to add an extra clause at the last minute was greatly appreciated. Fantastic value for money for this level of expertise.

Noor

The direct translation of our problem into a legal solution was impressive. The draft was delivered faster than promised in the quotation. The document was accepted flawlessly by our investors.

Yahya

The commitment to our case was palpable from the very first minute. Even outside regular hours, we received a quick response to an urgent question. A party that delivers on what it promises on its website.

Sven

We were in a contentious situation, but the calm start defused the tension. There was room for our specific wishes. The document was accepted flawlessly by our investors.

Ayoub

From day one, there was open and honest communication. We received not only a document but also a corresponding manual for its use. Fantastic value for money for this level of expertise.

Marco

I couldn't see the wood for the trees, but the first meeting immediately provided clarity. The documents were neatly formatted and delivered directly in our house style. Everything was delivered properly and on time.

Kenza

The communication was friendly and professional. The lawyer effectively translated our situation into the document. Everything was delivered neatly and on time.

Marloes

We urgently needed a lawyer and were helped immediately. The draft was provided with helpful notes in the margin for clarification. Everything was delivered neatly and on time.

Ronald

The intake felt like a real consultation rather than a sales pitch. They provided fantastic input on how we could keep the document commercially friendly. A reliable partner striving for perfection in their documents.

Henk

I was struck by how customer-oriented the initial approach was. It was very pleasant that we could review the drafts digitally and quickly. Our business partners were impressed by the professionalism of the contracts.

Luca

The clear structure of the process was well communicated in advance. The service felt personal and reliable. Our clients respond positively to the clear general terms and conditions.

Omar

Right from the intake, it was clear that we were dealing with specialists. They pointed out tax risks in the contract that we hadn't considered at all. A party that delivers on what it promises on its website.

Vincent

A breath of fresh air to speak with lawyers who speak our language. They pointed out tax risks in the contract that we hadn't considered at all. A reliable partner who strives for perfection in their documents.

Tessa

A lot of time was saved thanks to the efficient intake. The translation of our core values ​​into the code of conduct was incredibly successful. It is clear that they have a passion for entrepreneurship.

Renate

We needed tailored legal solutions quickly and received excellent assistance. The discussion regarding specific non-compete clauses was handled very professionally. Our business partners were impressed by the professionalism of the contracts.

Bert

Smooth communication and a clear proposal in the mailbox immediately. We greatly appreciated the pragmatic approach to resolving the bottlenecks. Our customers respond positively to the clear general terms and conditions.

Esther

The lawyer got straight to the heart of the matter. It was pleasant that what was important was explained in plain language. A party that delivers on what it promises on its website.

Meet our office

Our ContractCheck, simply explained what can all go wrong.

Why MKB Juristen?

Since 2001, we have been active as a no-nonsense legal firm for entrepreneurs. We quickly get to the heart of the matter: with a thorough assessment, clear answers, and a document that works practically.

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We translate your situation into a legal document that you can actually use. You won't receive a loose template, but a document tailored to your business, agreements, and risks.

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Are you unsure whether you should have the document drafted, checked, or amended?
During the initial consultation, we will determine the sensible course of action together. Afterward, you will know exactly where you stand.

Why customization?

A legal document only works well if it aligns with your business, agreements, risks, and industry. That is why we do not work with a standard generator, but with legal experts who assess your situation.

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You will receive a legal document that is practical and aligns with the agreements you wish to make.

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The founders of MKB Juristen

Our organization consists of several small teams working within various legal fields. Each legal field has its own senior in-house counsel and/or lawyers.

Denian Wielhouwer

Corporate lawyer in corporate law & business expert

Denian Wielhouwer

Annelore Hendriks

Corporate lawyer, corporate law, administrative law

Annelore Hendriks

Ilja van Driel

Corporate law attorney, employment law

Ilja van Driel

Jaime Boogaers

Corporate law, ICT & privacy law, energy law attorney

Jaime Boogaers
Custom choices

Which choices determine the content?

A few choices determine what your terms and conditions look like. Review these questions in advance.

Choice or question Why this matters legally
Do you work primarily for consumers or business clients? Mandatory protection rules apply to consumers; you must not extend a number of restrictions too far with regard to them.
Do you work on a fixed price or on a time and materials basis? A fixed price requires strict agreements on additional work; a time-and-materials approach requires clear hourly rates and accountability.
Do you guarantee that the plants will take root? If so, link it to conditions such as watering and maintenance by the customer; otherwise, you bear an unmanageable risk.
Do you work with subcontractors or auxiliary personnel? You then arrange for liability for engaged third parties and the passing on of your terms and conditions.
Do you require a deposit for materials? Set the percentage and timing so that you do not pre-finance expensive planting or paving.
Clauses and provisions

Which elements belong in general terms and conditions for landscapers?

The following components form the core of useful landscaper terms and conditions. For each component, you will see when it applies and why it is important.

Provision Relevant to Legal point of attention
Applicability and quotation With every quotation and order Determines that your terms and conditions apply and how long a quotation is valid; excludes the customer's terms and conditions.
Price, extra work and plants Construction and design Regulates fixed price or time and materials, and how you pass on price changes for materials and plants.
Planning and weather conditions Garden design and maintenance You allow flexibility to reschedule work during frost, rain, or wet ground without this resulting in loss of time.
Warranty and planting success After delivery Specifies the warranty you provide on planting and paving and the conditions the customer must comply with.
Liability and limitation In case of damage or defects Limit your liability, for example to the invoice amount or the insured sum.
Payment and down payment Regarding orders and invoicing Arranges down payment for materials, payment terms, interest, and collection costs in case of late payment.
Delivery and complaints End of work Determines how you deliver and within what timeframe the customer must report visible defects.
Cancellation and force majeure Before or during execution Arranges costs for cancellation and when you are unable to perform due to force majeure.
Use in practice

How do you use this document correctly?

General terms and conditions are only effective if you properly declare them applicable and provide them.

Situation What should you do? Point of attention
With the quotation Refer to your terms and conditions and attach them as an attachment or link Only then do the terms and conditions form part of the agreement.
Before or at closing Actually hand over the terms and conditions to the customer Unprovided terms and conditions may be annulled by the customer.
For additional work Confirm changes in writing before implementing them Prevents disputes regarding extra costs during landscaping or planting.
Upon delivery Have the customer deliver the goods and record complaints and deadlines This establishes what has been delivered and when the customer must file a complaint.
Common mistakes

Common mistakes

You see these mistakes most often in the landscaping industry. Prevent them with clear terms and conditions.

Wrong Consequence Better approach
Terms and conditions not provided Customer may invalidate terms and conditions and limitation of liability lapses Always provide the terms and conditions in advance and document this.
Unlimited guarantee on firing You are held responsible for plants that die due to drought or poor maintenance Link warranty to customer maintenance obligations.
No overtime policy Discussion and unpaid extra work during overruns Stipulate that additional work is confirmed in writing in advance.
No deposit for materials You are financing expensive planting and paving for Requires a down payment upon order.
Excessive liability Damage claims exceed the invoice amount Limit liability to a fixed amount or the insured sum.
Risk profile

What is your situation and what do you pay attention to?

The risk varies depending on your work. Below are some common situations.

Risk profile Example Focus in the document
Landscaping at a fixed price You provide a total price for design, groundwork, and planting Strict additional work and weather clauses and clear handover.
Maintenance contract Recurring pruning and mowing work per season Term, termination and indexation of rates.
Working with subcontractors You hire pavers or earthmovers Passing on conditions and liability to third parties.
Many consumer customers Private gardens and small projects Take consumer protection into account regarding restrictions.
Additional documents

When is this document not enough?

Sometimes you need more or different customization than just general terms and conditions.

Situation Supplementary document Why
Situation Related document Explanation
You work structurally with another landscaper or designer Cooperation Agreement Establishes duties, division, and liability between partners.
You hire staff or seasonal workers Employment contract Manages the salary, position, and employment conditions of your employees.
A customer does not pay despite reminders Debt collection Convert your claim into a concrete collection procedure.
Explanation of this document

Drafting General Terms and Conditions for Landscapers, why?

Not every entrepreneur knows exactly what general terms and conditions for landscapers are, when you need them, and which risks they must cover. That is why we explain below what this document entails, what you should look out for, and why customized legal frameworks are important.

What are the general terms and conditions for a landscaper?
General Terms and Conditions for landscapers are the standard clauses applied by a landscaper or landscaping company to all assignments: garden design and construction, paving and surfacing, planting and tree care, subscription-based garden maintenance, pond and water feature construction, fences and pergolas, and green roof installations. They regulate matters not exhaustively listed in the quotation or maintenance contract: liability for dead plants and damaged paving, warranty on materials and planting, regulations regarding additional work in the event of unforeseen soil conditions, seasonal work and the right to suspend work due to weather conditions, payment and cancellation terms for subscriptions, and liability for damage to underground pipes and cables. Landscapers work with living material — plants, trees, lawn — the establishment and survival of which depend on factors that are partly beyond their control. Well-drafted General Terms and Conditions are the foundation for a landscaper to manage liability for dead vegetation without losing the client relationship. Our legal experts draft general terms and conditions for landscapers that realistically limit the warranty on plants, correctly define liability for cable and pipeline damage, formulate watertight regulations regarding additional work in the event of unforeseen soil conditions, and protect your revenue stability through subscription cancellation.
How do you arrange the guarantee on plants and liability for dead plants?
The guarantee on plants is the most complex liability issue for landscapers. A plant that dies after planting can do so due to a planting error by the landscaper — incorrect depth, improper soil preparation, damaged roots — but also due to factors beyond the landscaper's control: extreme drought or frost, diseases and pests, insufficient watering by the client, or a location unsuitable for the plant chosen by the client despite the landscaper's advice. Your General Terms and Conditions must structure the guarantee scheme on three levels. First, the guarantee period: landscapers typically apply a guarantee of one growing season — from planting until the end of the next growing season — for plants installed by the landscaper, provided the client has complied with their watering obligations. Second, the client's watering obligation: the client is obliged to water the plants adequately in accordance with the landscaper's instructions. If a plant dies as a result of insufficient watering by the client, the guarantee lapses. Your General Terms and Conditions must provide the watering guidelines as an attachment to the assignment and require the client to confirm receipt. Thirdly, the force majeure exclusion: demonstrable damage caused by extreme weather conditions — prolonged drought, exceptional frost, hail, storm — falls outside the landscaper's guarantee. Particular point of attention: if the landscaper recommends a plant for a location that subsequently proves unsuitable — too shady, too wet, or saline soil at a coastal location — there is an advisory error that could invalidate the guarantee exclusion. Your General Terms and Conditions must require the client to provide the relevant soil and environmental information during the intake. Our legal experts formulate a guarantee scheme that reflects the reality of landscaping practice.
How do you arrange liability for damage to underground cables and pipes?
Damage to cables and pipelines during excavation work is one of the most costly and avoidable liability situations for landscapers. When laying garden paths, planting trees, or performing soil cultivation, a landscaper may damage cables and pipelines—gas, water, electricity, telecom—resulting in serious consequential damage. Pursuant to the Above- and Underground Networks and Systems Information Exchange Act (WIBON), the excavator is required to submit a KLIC notification to the Land Registry before carrying out excavation work. The KLIC notification provides insight into the location of cables and pipelines at the site. Your General Terms and Conditions must explicitly stipulate the division of responsibility for the KLIC notification. The landscaper is responsible for submitting a KLIC notification for work involving excavation deeper than the statutory threshold. The landscaper is not liable for damage to cables and pipelines that are not included in the KLIC registration—unregistered cables are at the risk of the network operator. If the client knows in advance that unregistered cables or pipes are present on their property — private connections, garden lighting, irrigation systems — they are obliged to inform the landscaper of this before the start of excavation work. Damage to unreported private cables is at the client's risk. Our legal experts draft a KLIC liability clause that protects the landscaper.
How do you handle the additional work scheme for unforeseen soil conditions?
Unforeseen soil conditions are a structural part of landscaping work: it is only when the soil is excavated or milled that its contents become visible. Rubble and construction waste from a previous renovation, unexpectedly rocky subsoil, waterlogging due to a high groundwater level, contaminated soil requiring special disposal, or the presence of asbestos-containing debris — any of these situations significantly increases costs compared to the quotation. Your General Terms and Conditions must stipulate that the quotation is based on the soil information visible and known at the time of surveying and that unforeseen soil conditions are considered additional work. Upon the discovery of rubble, waste, or contaminated soil requiring special disposal, the extra disposal and processing costs will be charged as additional work after notification to the client. Your General Terms and Conditions must also establish the procedure for additional work orders: in the event of an expected cost overrun of more than ten percent of the quotation, the landscaper will contact the client before incurring the additional costs. In the case of verbal approval, this is recorded on the work order with the date and name of the approver. Our legal experts draft an additional work arrangement that protects your margin in the event of unexpected soil surprises.
How do you arrange the maintenance subscriptions and the cancellation policy?
Landscapers garden maintenance subscriptions —fixed periodic visits for mowing, pruning, weeding, and seasonal work—benefit from a subscription structure that guarantees their scheduling stability. Your General Terms and Conditions must specify the subscription agreement on a number of points. The minimum contract duration: a maintenance year typically runs from April through November for the outdoor season. Automatic renewal: in the event of late cancellation, the subscription is automatically renewed—for business clients, a longer notice period of two months is customary; for consumers, a maximum notice period of one month applies after automatic renewal. Weather dependency: work that cannot be carried out due to weather conditions will be made up as soon as possible; the client is not entitled to a refund of subscription fees for missed visits due to bad weather. Additional work outside the subscription: incidental work that falls outside the fixed maintenance schedule—felling a tree, planting new vegetation—is not included in the subscription rate and is quoted separately. Our legal experts formulate a subscription structure that protects your planning capacity and revenue stability.
How do you regulate weather dependency and the right of suspension?
Landscaping work is highly weather-dependent: plants cannot be planted during extreme frost, paving cannot be laid during heavy rain without loss of quality, and during prolonged drought, the planting risk is too great for work worthy of a warranty. Your General Terms and Conditions must stipulate the right to suspend work in the event of inclement weather. The landscaper has the right to postpone the execution of work if weather conditions endanger the quality or survival of the planting. The construction period for landscaping projects is extended by the period of inclement weather. The landscaper is not liable for delays in completion if such delay is the result of inclement weather conditions, provided the client has been informed of the delay in a timely manner. A particular point of attention regarding seasonal planting: if the client requires that planting be carried out outside the optimal planting season — flower bulbs in summer, conifers during a frost period — and the landscaper has warned in writing of the risk, liability for the death of material planted in that off-season is at the client's risk. Our legal experts draft a weather and seasonal clause that correctly limits your liability in the event of adverse conditions.
How does it work at MKBjuristen?
After a brief intake regarding your type of work, your client portfolio — private, commercial, or mixed — and your subscription structure, our legal experts draft general terms and conditions for your landscaping or garden maintenance company that realistically limit the guarantee on planting, correctly establish KLIC liability, formulate watertight arrangements for additional work in the event of unforeseen soil conditions, protect your revenue stability through subscription cancellation, and correctly address weather and seasonal dependencies. Do you already have general terms and conditions? If so, we check them for completeness and legal validity for consumer clients.
Are you unsure whether your document is legally correct? We would be happy to assess the sensible course of action: drafting, reviewing, or amending.
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Why not use a standard document?

A standard document often seems like a quick solution, but usually does not fully align with your company, agreements, risks, and way of working. Our legal experts draft documents that fit your situation.

Standard document
SME Lawyers
Not tailored to your business
Tailored to your company, industry, and working methods
No control over your specific situation
Consultation with a lawyer and assessment of your risks
Possibly outdated or incomplete
Verification of current and practical provisions
No personal explanation
Explanation regarding the use of the document

A standard document seems cheap, until it doesn't fit your situation properly. That is why we provide custom legal solutions tailored to your business.

Customization per landscaping service

Not every landscaping company faces the same risks. Therefore, we do not make terms and conditions generic, but tailored to design, installation, maintenance, landscaping, materials, and client type.

Garden design

Attention to copyright, usage, revisions, planting plan, and payment.

Landscaping

Attention to soil, materials, planning, additional work, delivery, and warranty.

Garden maintenance

Attention to frequency, tasks, season, extra work, cancellation, and payment.

Paving & fences

Attention to subsurface, subsidence, material, dimensions, and damage.

Planting & trees

Attention to watering, establishment, disease, weather influence, pruning, and warranty.

Commercial landscaping

Attention to planning, sites, reporting, safety, liability, and framework agreements.


General terms and conditions for landscapers must take nature and practice into account. Therefore, we consider soil, weather, planting, maintenance, materials, additional work, completion, and warranty.

Common mistakes in general terms and conditions for landscapers

In landscaping work, things often go wrong because soil, weather, maintenance, and living materials are not properly defined.

  • Make no reservations regarding soil and hidden conditions
  • Do not record additional work due to extra earthworks or changed requirements
  • Plant warranty formulated too broadly
  • Do not control weather conditions and seasonal delays
  • Do not mention maintenance instructions and customer responsibility
  • Do not protect garden design and drawings
  • Failure to cordon off damage to pipes, paving, or existing garden
  • Failure to document delivery and repair points

Draft general terms and conditions for your landscaping business properly and prevent unnecessary problems in the future. Good terms and conditions prevent disputes regarding design, installation, maintenance, plants, additional work, warranty, and payment.

Are general terms and conditions mandatory for landscapers?

No, but they are highly recommended because they record agreements regarding design, installation, maintenance, materials, planning, warranty, and liability.

Can I limit the warranty on plants?

Yes, provided it is clearly agreed upon. Plants are dependent on water, soil, weather, disease, and maintenance by the customer.

How do I arrange additional work for landscaping?

Stipulate that additional earthworks, modifications, extra materials, or the repair of hidden defects constitute additional work.

Can weather delays affect the schedule?

Yes, if this is properly arranged. Rain, frost, heat, and drought can affect operations.

Can MKB Juristen review existing terms and conditions for my landscaping company?

Yes. We check, among other things, design, soil, materials, weather, additional work, maintenance, warranty, payment, and liability.

Contact us

Annelore Hendriks

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SME Lawyers at the Chamber of Commerce Source: Chamber of Commerce 2019
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