Custom legal document

Drafting a management agreement

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SME Lawyers

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Our services include a free consultation, a draft document, a revision round, and a final document. We invoice after sending the draft document.

Experience with legal services for entrepreneurs since 2001
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Within 4 hoursWe respond quickly to your request.
  • We worked for, among others:
  • MKBjuristen.nl partner
  • MKBjuristen.nl partner
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An incorrect document often provides a false sense of security.
You think everything is taken care of, but only discover whether the document actually works during a conflict or claim.

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Mr. Jaime Boogaers
Mr. Jaime Boogaers
Corporate Law
Attorney, 16 years of experience

In management, it is particularly important that it is clear what the manager is permitted to do independently and where permission from the client is required. Without a clear mandate, disputes arise regarding costs, maintenance, contracts with third parties, and liability

  • For real estate management, technical management, administrative management, portfolio management, and business management
  • Attention to tasks, mandate, budget, reporting, maintenance, and payment authority
  • Liability, supervision, third parties, compensation, termination and transfer regulated
  • Practically usable for property managers, owners, entrepreneurs, HOAs, and clients

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Choose whether you want to have the document drafted, checked, or modified. Prices and options vary per document.

From 99
Customization
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

from 249.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

About us

Our expertise in management agreements

Our lawyers and in-house counsel assist managers, owners, entrepreneurs, real estate parties, and clients with management agreements, powers of attorney, service agreements, privacy agreements, and termination. We examine duties, mandate, budget, reporting, third parties, payment, privacy, liability, termination, and transfer.

Custom solutions for your management situation

Property management, technical management, administrative management, HOA management, project management, or digital management do not require the same agreements. Therefore, we tailor the management agreement to the managed object, mandate, cash flows, supervision, and risks.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience in corporate law, real estate, employment law, and contract law
  • Attention to practical operation, risks, and enforceability
  • Fixed rates in advance where possible
  • Customization
  • About us
from 99.- per document

Do you already have a document, but are unsure if it is still correct? We check content, risks, and practical usability.

  • Our legal expert spends 0.5 to 1.5 hours on the check
  • Telephone intake with a lawyer
  • Checks on content, risks, and practical usability
  • Attention to liability, payment, and termination
  • Concrete points for improvement and legal advice
  • Delivered within 3 working days, express delivery possible
from 249.- per document

Is your document outdated, copied, generated with AI, or no longer suitable? We check and adjust the document.

  • Our legal expert spends 1.5 to 2.5 hours checking and making adjustments
  • Telephone intake with a lawyer
  • Verification of the existing document
  • Adaptation to your business and working methods
  • Suitable for new services, customers, or risks
  • Delivered within 5 working days, express delivery possible

About us

Our expertise in management agreements

Our lawyers and in-house counsel assist managers, owners, entrepreneurs, real estate parties, and clients with management agreements, powers of attorney, service agreements, privacy agreements, and termination. We examine duties, mandate, budget, reporting, third parties, payment, privacy, liability, termination, and transfer.

Custom solutions for your management situation

Property management, technical management, administrative management, HOA management, project management, or digital management do not require the same agreements. Therefore, we tailor the management agreement to the managed object, mandate, cash flows, supervision, and risks.

Our facts

  • Active since 2001
  • Lawyers and in-house counsel
  • Experience in corporate law, real estate, employment law, and contract law
  • Attention to practical operation, risks, and enforceability
  • Fixed rates in advance where possible

Reviews (21)

Wouter

They really thought along with our situation. The empathy and understanding of the lawyer made this a very pleasant collaboration. It is clear that they have a passion for entrepreneurship.

Aya

Communication was direct and efficient, exactly what we were looking for. The language in the contract was modern and clear, without archaic terms. The quality fully met our expectations.

Mina

The lawyer got straight to the heart of the matter. The documents are written in such a way that they grow with the future of our company. Everything was delivered neatly and on time.

Isabel

The quick availability of the lawyer was crucial for us. The lawyer really took the time to understand our specific SaaS solution before starting to write. Our customers are responding positively to the clear terms and conditions.

Asmae

The initial meeting confirmed that we had made the right choice. They managed to reduce an extremely tough file to manageable proportions. The end result aligns 100% with our high standards.

Hassan

Our assignment was accepted with great enthusiasm and professionalism. The expertise in the field of privacy and GDPR was clearly evident and up-to-date. Our business partners were impressed by the professionalism of the contracts.

Achraf

It was immediately a constructive and goal-oriented conversation. Additional questions were answered quickly. Our customers respond positively to the clear general terms and conditions.

Anouk

The initial analysis of our documents was razor-sharp. It was clearly indicated what we needed to pay attention to. A reliable partner who strives for perfection in their documents.

Dennis

We needed a custom solution, and that was handled well. The feedback we received on our own concept was incredibly insightful and useful. It is clear that they have a passion for entrepreneurship.

Cas

The start of the process immediately made a professional impression. Every adjustment we wanted was incorporated seamlessly and legally correctly. The service was professional and personal.

Raymond

Our assignment was accepted with great enthusiasm and professionalism. The setup of the cooperation agreement was logical and very well structured. The quality fully met our expectations.

Soraya

Quick response and clear explanation. The clarity of the penalty clauses leaves no room for interpretation. Our customers respond positively to the clear general terms and conditions.

Wilco

The friendly approach immediately put us at ease. We received not only a document, but also a corresponding manual for its use. The document was flawlessly accepted by our investors.

Nina

The promises on the website were fulfilled immediately during the first contact. The process was clear from start to finish. It is clear that they have a passion for entrepreneurship.

Jeffrey

The approach was professional and personal. The draft was provided with helpful notes in the margin for clarification. The service was professional and personal.

Yusuf

The working method was clear from the start. The empathy and understanding of the lawyer made this a very pleasant collaboration. A party that delivers on what it promises on its website.

Nienke

It was a relief to speak with lawyers who speak our language. Their input regarding the termination clauses saved us from future problems. The service was professional and personal.

Mariska

Our questions were taken seriously. The document was essentially ready for use after the first round of corrections. The quality fully met our expectations.

Femke

We had many questions, but these were answered patiently and promptly. The adjustments were logical and carefully incorporated. Everything was delivered neatly and on time.

Boris

They immediately zoomed in on the matters that were truly important to us. The proactive attitude while waiting for feedback from our counterparty was very pleasant. Fantastic value for money for this level of expertise.

Rachid

We were immediately assigned a dedicated contact person, which worked very well. The explanation of the terms and conditions was very helpful. Everything was delivered neatly and on time.

Meet our office

Our ContractCheck, simply explained what can all go wrong.

Why MKB Juristen?

Since 2001, we have been active as a no-nonsense legal firm for entrepreneurs. We quickly get to the heart of the matter: with a thorough assessment, clear answers, and a document that works practically.

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What you can expect from us

We translate your situation into a legal document that you can actually use. You won't receive a loose template, but a document tailored to your business, agreements, and risks.

  • A clear roadmap: intake, concept, revision round, and final version
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Are you unsure whether you should have the document drafted, checked, or amended?
During the initial consultation, we will determine the sensible course of action together. Afterward, you will know exactly where you stand.

Why customization?

A legal document only works well if it aligns with your business, agreements, risks, and industry. That is why we do not work with a standard generator, but with legal experts who assess your situation.

  • Prepared for your company
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  • No standard template
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What do you get?

You will receive a legal document that is practical and aligns with the agreements you wish to make.

  • Draft document or legal review
  • One adjustment round
  • Clear explanation where necessary
  • Fixed price where possible

The founders of MKB Juristen

Our organization consists of several small teams working within various legal fields. Each legal field has its own senior in-house counsel and/or lawyers.

Denian Wielhouwer

Corporate lawyer in corporate law & business expert

Denian Wielhouwer

Annelore Hendriks

Corporate lawyer, corporate law, administrative law

Annelore Hendriks

Ilja van Driel

Corporate law attorney, employment law

Ilja van Driel

Jaime Boogaers

Corporate law, ICT & privacy law, energy law attorney

Jaime Boogaers
Custom choices

Which choices determine the content?

Before drafting the agreement, you make a number of choices that determine the content and the degree of control.

Choice or question Why this matters legally
What exactly is being managed? Real estate management requires different agreements than the management of a company, a securities portfolio, or individual business assets.
How much independence will the manager be given? Determine whether the administrator only executes or is also permitted to make independent decisions and payments, and up to what limit.
How is the administrator paid? A fixed fee provides predictability, while a percentage of the revenue links the reward to the result.
How and how often does the manager provide accountability? Frequent reporting increases your control but costs the administrator more time; align this with the importance and scope.
For what period are you entering into the collaboration? Choose between a fixed term or an ongoing agreement with a notice period, depending on your need for flexibility.
Clauses and provisions

Which components belong in a management agreement?

A management agreement regulates who manages what, with what powers, and for what remuneration. The following components form the core of a workable agreement.

Provision Relevant to Legal point of attention
Description of the managed object Always Specify concretely what is being managed: which property, which goods, which assets, or which business.
Tasks and duties Always List the management actions performed by the manager, such as maintenance, rentals, administration, or payments.
Powers and authorization By representation Specify the amount and the actions for which the administrator is authorized to act independently on your behalf.
Reimbursement and costs Always Determine the management fee, whether it is fixed or a percentage, and which costs are charged separately.
Accountability Always Agree on how often and in what manner the manager reports on and provides insight into income and expenses.
Term and termination Always State the duration, the notice period, and the grounds for early termination.
Liability and insurance With higher risks Rule who is liable for damage and which insurance policies the manager must have.
Confidentiality and data processing Regarding personal data Stipulate that the administrator handles information confidentially and complies with the GDPR.
Use in practice

How do you use this document correctly?

A signed management agreement only works properly if you actively use it during its term.

Situation What should you do? Point of attention
At the start Sign the agreement and record any power of attorney separately in writing Without a clear power of attorney, it is uncertain what the administrator can bind you to.
Upon transfer of management Conduct an initial inventory of the property and the financial situation In this way, it can be determined later what the manager found and what he delivered.
Periodically Request and check the agreed reports and settlements Timely checks prevent errors or unauthorized expenditures from accumulating.
Upon termination Request a final settlement and transfer of records and keys A proper conclusion prevents disputes regarding the final balance and outstanding obligations.
Common mistakes

Common mistakes

The following errors frequently occur in practice and can be prevented with a proper agreement.

Wrong Consequence Better approach
No limit to the administrator's powers The manager is entering into obligations that you did not want, but to which you are bound Limit the power of attorney to the amount and type of action and record this in writing.
No agreements regarding accounting You have no insight into income, expenses, and the condition of the managed object Agree on fixed reporting times and access rights.
Do not separate reimbursement and costs Discussion regarding what is covered by the management fee and what is charged separately Describe the reimbursement and explicitly state which costs fall outside of it.
No or unclear termination policy You cannot get rid of a poorly functioning administrator, or only at high costs Include a clear notice period and grounds for termination.
Liability and insurance unregulated In the event of damage, it is unclear who bears the costs Establish the apportionment of liability and require adequate insurance.
Risk profile

What is your situation and what do you pay attention to?

Which points carry the most weight depends on what you have managed. Recognize your situation in the overview below.

Risk profile Example Focus in the document
Management of leased properties A property manager collects rent, arranges maintenance, and maintains contact with tenants Pay attention to agreements regarding rent collection, maintenance budget, and transfer of rent payments.
Management of a business A manager temporarily manages or leads the day-to-day operations Limit decision-making authority and regulate reporting to the owner or shareholders.
Management of assets or investments A manager makes financial decisions about your assets Accurately define the risk profile, investment limits, and accountability.
Management during absence A manager takes over duties during a stay abroad or illness Ensure a clear power of attorney and a watertight final transfer upon return.
Additional documents

When is this document not enough?

Sometimes a management agreement does not cover everything. In these cases, a supplementary or different document is advisable.

Situation Supplementary document Why
Situation Related document Explanation
The manager will effectively manage the company Management Agreement For the structural management of a company, a management agreement is more suitable than an administration agreement.
The administrator is granted access to personal data Data Processing Agreement If the controller processes personal data for you, a data processing agreement is required under the GDPR.
The administrator is granted access to confidential information Confidentiality Agreement If you wish to provide extra protection for sensitive business information, establish confidentiality in a separate agreement.
Explanation of this document

Drafting a management agreement, why?

Not every entrepreneur knows exactly what management agreements are, when they are needed, and which risks they must cover. Therefore, we explain below what this document entails, what to look out for, and why legal customization is important.

What is a management agreement?
A management agreement is the agreement by which an owner of real estate, assets, or a legal entity instructs a professional manager to manage the property. The management agreement specifies the tasks the manager performs, the powers he has to do so, how his remuneration is structured, how he accounts for his actions, and under what circumstances the agreement can be terminated. Management agreements are concluded for real estate management — residential and commercial — HOA management, asset management, trust management, and the management of foundations or associations. The management agreement is the core of the relationship of trust between owner and manager: a poorly drafted agreement leads to disputes regarding the scope of duties, liability for damages, and the conditions for termination. Our lawyers draft a custom management agreement for you — whether you are a real estate owner, HOA, investor, or board member of a legal entity — and assess existing management agreements for incomplete job descriptions, unbalanced liability arrangements, and unreasonable notice periods.
What types of management agreements are available and which one suits your situation?
The term management agreement covers various legal forms. In real estate management, the owner instructs a manager to manage their homes, commercial properties, or investment objects—rent collection, coordinating maintenance, assisting tenants, and addressing vacancies. In HOA management, the Homeowners' Association grants a manager power of attorney for the administrative, technical, and financial management of the apartment complex. In asset management, an investor instructs an asset manager to manage their investment portfolio within agreed ranges. In foundation or association management, an external board or manager is appointed to run the organization. Each type has its own legal frameworks, specific points of attention, and industry standards—for HOA management, there is the VGM NL Model Agreement, while for asset management, the Wft licensing requirements apply. Our lawyers ensure that the agreement aligns with the correct legal framework and your specific situation.
How do you describe the duties and powers of the manager in a watertight manner?
The job description is the most critical part of the management agreement. Tasks formulated too vaguely lead to disputes regarding what is and is not included in the management fee; overly limited powers mean the manager must request permission for every decision, thereby becoming ineffective. Your management agreement must the manager's scope of duties by category: what is covered by the management fee and what is charged separately as additional work? Which expenses may the manager incur without prior approval, and above what amount is permission required? Which legal acts—concluding lease agreements, issuing maintenance orders, initiating legal proceedings—may the manager perform independently on behalf of the owner? The management agreement must also stipulate the reporting and accountability obligations : which reports does he provide and when, and how are finances accounted for transparently? Our lawyers draft a job description that is clear to both parties and prevents disputes afterwards.
How do you arrange the manager's liability for damage and errors?
The liability of the manager is one of the most negotiated aspects of the management agreement. The manager is liable for damages resulting from a failure in their management — a missed rent collection, a defect not reported in a timely manner leading to higher repair costs, or an incorrect rent increase contested by the tenant. Without contractual limitation, the manager incurs liability for the full consequential damages, which may exceed the annual management fee. The management agreement must limit liability to direct damages and to the amount of the annual management fee, or to the amount of the professional liability insurance. Consequential damages, lost rental income, and indirect damages must be expressly excluded. At the same time, the owner must indemnify the manager against claims from tenants or third parties that are not the result of errors by the manager. Our lawyers draft a liability arrangement that is balanced for both parties.
What are the special rules for HOA management agreements?
A Homeowners' Association (VvE) management agreement is concluded between the Homeowners' Association — represented by the board — and the professional manager. As the client, the VvE holds a special legal position: the board has limited powers, and the General Meeting of Members (ALV) has the right of consent regarding the conclusion or termination of a management agreement if a resolution of the meeting is required for this. VGM NL — the trade association for real estate managers — has drafted a model agreement for VvE management, consisting of a framework agreement and a complex agreement. The model agreement regulates the division of tasks, the remuneration structure, and the termination procedure. Key considerations for VvE management agreements include the indexation clause for the management fee, the arrangement for additional work beyond the basic fee, the procedure for emergencies, and the transfer procedure upon a change of manager, including the transfer of the file. Our lawyers review VvE management agreements regarding these points and advise the VvE board on its negotiating position.
How do you arrange the termination and transition to a new administrator?
The termination clause is of great importance to both the owner and the manager. A notice period that is too short leaves the owner without a manager or the manager without an assignment at an inconvenient time. A notice period that is too long makes it difficult to part ways with a non-performing manager. A notice period of one to three months is customary, with a minimum contract duration of one year and annual tacit renewal. The management agreement must also specify the transfer protocol : which files, access codes, keys, bank accounts, and contracts does the manager transfer at the end of the agreement, within what timeframe, and in what format? A deficient transfer protocol leads to significant practical problems with every change of manager and can jeopardize the continuity of the management. Our lawyers draft a termination and transfer arrangement that guarantees a smooth transition.
What are the most common mistakes in management agreements?
In practice, our lawyers consistently observe the same shortcomings in management agreements. The first is a job description that does not define what constitutes additional work, causing any extra activity to give rise to a discussion regarding whether it falls under the fixed management fee. The second is a clause without a threshold amount, meaning the manager has no obligation to authorize major expenditures. The third is a limitation of liability that does not exclude consequential damages. The fourth is the absence of a handover protocol at the end of the agreement. The fifth is an indexation clause that does not align with the correct index figure for the sector. And the sixth, in the case of HOA management agreements, is the absence of a General Meeting resolution prior to entering into the agreement, rendering the HOA not legally bound.
How does it work at MKBjuristen?
After a brief intake, our lawyers map out the asset or property to be managed, the nature of the management relationship, the fee structure, and your specific wishes. Based on this, we draft a management agreement that watertightly defines the tasks, regulates liability in a balanced manner, correctly records termination and transfer, and aligns with the applicable industry standard. Do you have an existing management agreement that you would like to have reviewed? We will then check it for completeness, legal validity, and market conformity.
Are you unsure whether your document is legally correct? We would be happy to assess the sensible course of action: drafting, reviewing, or amending.
Request a quote

Why not use a standard document?

A standard document often seems like a quick solution, but usually does not fully align with your company, agreements, risks, and way of working. Our legal experts draft documents that fit your situation.

Standard document
SME Lawyers
Not tailored to your business
Tailored to your company, industry, and working methods
No control over your specific situation
Consultation with a lawyer and assessment of your risks
Possibly outdated or incomplete
Verification of current and practical provisions
No personal explanation
Explanation regarding the use of the document

A standard document seems cheap, until it doesn't fit your situation properly. That is why we provide custom legal solutions tailored to your business.

Customization per management type

Not every management involves the same risks. Therefore, we do not draft management agreements generically, but tailored to tasks, mandate, budget, data, and liability.

Property management

Attention to rent, maintenance, inspections, service charges, tenants, keys, and reporting.

Technical management

Attention to maintenance, malfunctions, safety, suppliers, planning, and liability.

Administrative management

Attention to payments, invoicing, reporting, bank access, control, and privacy.

HOA management

Attention to meetings, minutes, contributions, maintenance, decision-making, and administration.

Project management

Attention to budget, planning, suppliers, mandate, progress, and escalation.

Digital management

Focus on accounts, updates, security, hosting, content, data, and exit.


A management agreement must prevent tasks and powers from being interpreted differently retrospectively. Therefore, we examine activities, mandate, budget, third parties, reporting, payments, privacy, liability, and transfer.

Common mistakes in management agreements

In management, things often go wrong because the manager is effectively granted a great deal of freedom, but it is not legally clear where that freedom ends.

  • Tasks and exclusions are described insufficiently concretely
  • Do not include clear mandate and budget limits
  • Do not regulate who concludes contracts with third parties
  • Forgot reporting, control, and consultation moments
  • Allowing bank access, payments, and financial authority to be too broad
  • Do not align privacy and confidentiality with management
  • Do not link liability to remuneration and mandate
  • Do not include a transfer arrangement for administration, keys, data, and accounts

Draft your management agreement properly and prevent unnecessary problems in the future. Good agreements prevent disputes regarding tasks, costs, powers, liability, reporting, and transfer.

What is a management agreement?

An agreement in which a manager manages specific assets, real estate, administration, projects, or systems for a client.

What must be included in a management agreement?

Including tasks, mandate, budget, remuneration, reporting, third parties, privacy, liability, termination and transfer.

Does an administrator need a power of attorney?

Sometimes yes, especially when the administrator concludes contracts or makes payments on behalf of the client.

Can a management agreement be terminated?

Yes, but the term, notice period, transfer, and final settlement must be clearly regulated.

Can MKB Juristen review an existing management agreement?

Yes. We check tasks, mandate, budget, reporting, third parties, privacy, liability, and termination, among other things.

Contact us

Annelore Hendriks

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SME Lawyers at the Chamber of Commerce Source: Chamber of Commerce 2019
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